The Annie E. Casey Foundation is a private charitable organization dedicated to helping build better futures for disadvantaged children in the United States. The primary mission of the Foundation is to foster public policies, human service reforms, and community supports that more effectively meet the needs of today’s vulnerable children and families. The Foundation distributes approximately $150 million annually in grants to organizations that help states, cities, and neighborhoods improve the life outcomes of these children and families.
The Benefits Manager is a full-time, mid-level professional position at the Foundation. The Benefits Manager is responsible for the administration of the Foundation’s employee benefits; including health insurance, flexible spending accounts, life insurance, disability, FMLA and worker’s compensation. The Manager surveys industry and/or community to determine the Foundation’s competitive position in employee benefits. Develops, recommends, and installs approved, new, or modified plans and employee benefit policies, and supervises administration of existing plans. Develops cost control procedures to assure maximum coverage at the least possible cost to the Foundation and employee.
Primary Duties & Responsibilities:
- Administer benefit programs to include analysis and serving as primary contract with providers (including group health and life), workers' compensation, unemployment and retirement plans.
- Assist in identifying opportunities for streamlining processes.
- Assures company compliance with provisions of Employee Retirement Income Security Act. Supervises preparation of reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies. Reviews and analyzes changes to state and federal laws pertaining to benefits, and reports necessary or suggested changes to management; keeps abreast of changing Federal and State regulations and legislation that may affect employee benefits and relatively new benefits designed to meet the needs of a changing work force.
- Assures that existing and new benefit programs are adaptable to standardized computer and reporting systems. Develops benefit information and statistical and census data for actuaries, insurance carriers, and management.
- Consults with brokers/agents to survey and obtain coverage trends, options and costs; responds to proposals from consultants and makes recommendations for coverage and provider charges; works closely with benefits consultants in designing benefit program changes and review of self-funded health insurance program.
- Data entry and maintenance of HRIS benefits data; handles administrative duties related to new hire benefits enrollment, changes and terminations.
- Evaluates and compares existing company benefits with those of other employers by analyzing other plans, surveys, and other sources of information. Plans, develops, and/or participates in area and industry surveys. Analyzes results of surveys and develops specific recommendations for review by management.
- Evaluates and makes recommendations to management. Develops company cost information for new plans and makes recommendations to management concerning sharing of cost between employer and employee.
- Handles benefit inquiries and complaints to ensure quick, equitable, courteous resolution. Maintains contact in person, and by phone or mail, with, insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees; be a liaison between insurance companies and employees for all programs.
- Installs approved new plans and changes by preparing announcement material, booklets, and other media for communicating new plans to employees. Conducts employee meetings, benefit seminars and arranges for enrollment of employees in optional plans. Revises and reissues all communications material on benefits. Advises and counsels management and employees on existing benefits.
- Lead annual enrollment process including creating all communication, facilitation, enrollment and payroll deductions.
- Manage disability and FMLA process from start to finish; assist staff with process, work with carrier on reporting and update payroll each pay period.
- Maintain relationships with broker and all employee benefit vendors.
- Maintain and distribute summary plan descriptions and plan amendments.
- Monitor and process billings.
- Point of contact for benefits for Foundation’s retiree population.
- Process COBRA.
- Research and resolve complex employee benefit issues.
- Supervises maintenance of human resources records. Supervises maintenance of enrollment, application, and claims records for all benefit plans.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Skills & Abilities:
- Excellent written and verbal communication skills; high degree of detail orientation.
- Demonstrated analytical and problem solving skills.
- Ability to effectively handle multiple tasks and projects simultaneously.
- Proficient with Micro Soft Office (Excel, Word, Power Point and Outlook).
- Must be able to provide outstanding customer service to staff.
- Handle highly sensitive and confidential information.
- A bachelor's degree and five (5) years’ experience in Benefits Administration, OR
A master's degree in Human Resource Management/Development and four (4) years’ experience in Benefits Administration.
- At least 5 years of benefits experience with management responsibility.
- CEBS or GBA designation desirable.
- PHR or SPHR desirable.
- Strong understanding of group health benefits, FSA plans and leave benefits.
- Knowledge of employee benefit laws, including ERISA, Section 125, COBRA, HIPAA.
Tools and Equipment Used:
Telephone, personal computer including word processing, spreadsheet and presentation software, copy machine, fax machine, and ten-key calculator. Ability to work with database software preferred.
Physical Demands/Work Environment:
The work is performed primarily in an office setting with extensive overnight travel required.
This is an exempt position, meaning pay is on a salaried rather than hourly or daily basis. Starting salary is commensurate with experience and earnings history. A strong benefits package will be provided as well.
Please apply online at www.aecf.org/careers.aspx.