Bookkeeper
The Retreat Inc - East Hampton, NY

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Full/Time hours - Looking for long term temporary professional - with a potential to become permanent if performance matches requirements and funding permits.

BASIC FUNCTION:
Responsible for disbursing agency funds to vendors and personnel, processing cash receipts, shelter billing, and maintaining all related supporting documentation.

SPECIFIC RESPONSIBILITIES:
1. Process vendor payments, that are accompanied by authorized invoices/receipts and when applicable approved purchase orders. Maintain vendor payment files and other accounts payable records.

2. Obtain required check signatures, scan checks and back up documents for billing reimbursements, attached scanned files to related FEZ entry (with the assistance of another Finance Bookkeeper) and distribute payable checks.

3. Finance department initiator for PO’s. Responsible for maintaining a PO distribution/reconciliation system within the Finance Department.

4. Assist the Senior Finance Bookkeeper with reconciliation of agency petty cash and related check processing. Review and process shelter and thrift store petty cash requests.

5. Responsible for the posting of daily agency deposits.

6. Perform thrift store bank reconciliation.

7. Reconcile credit card account statements to source documents and post related discounts.

8. Responsible for posting Shelter bills to the general ledger and reconciling related income accounts to statistics calculated by the Shelter Administrative Assistant. Responsible for reconciling grant expenses to income monthly and following up on all related shelter collections regularly.

9. Responsible for processing assigned contract vouchers (JENJO). This includes preparation of voucher packets, submitting to funding source by appropriate deadlines, posting bills, reconciling contract expenses to the general ledger, and tracking grant spend downs.

10. Responsible for posting monthly inkind donations (including Times Review/LI Radio Broadcasting ads.)

11. Under the guidance of the CFO and Senior Finance Bookkeeper responsible for monitoring and collecting general funds owed to the agency.

12. Responsible for W9 collection and monitoring.

13. Responsible for agency property/liability/auto professional insurance administration.

14. Responsible for tracking acquisitions and disposals of new equipment and furniture. Maintaining depreciation schedule and performing related monthly entries. Responsible for annual inventory of fixed assets.

15. Coordinates COBRA payments and collections with HR Coordinator.

16. Other duties as assigned.

ORGANIZATIONAL RELATIONSHIP:
Reports to Chief Financial Officer.

QUALIFICATIONS:
Three years’ bookkeeping experience preferred. Computer experience required. Excellent organizational, communications and business skills necessary. Bachelor’s degree and not-for-profit experience preferred.

The Retreat is an equal opportunity employer.

Only applicants who submit a cover letter and resume will be considered. No phone calls. Thank you.


About this company
The Retreat's mission is to provide safety, shelter and support for victims of domestic abuse and to break the cycle of family violence. In...