Most of my day consists of processing invoices, research and resolve accounts payable discrepancies, questions and issues to make sure prompt and appropriate payment to our vendors and subcontractors. I performed a check run on Wednesday’s of each week. I also assist with monthly accruals on month end closing. Additionally, I assist the accounting manager with newly reports that involve excel by creating new spreadsheets and creating an efficient template along with formulas.
First thing when I come in to work is to open my email to check for any inquiries from other accounting staff and vendors and ensure I noted down to resolve within 24 hours. I then work on newly received expense reports and invoices ensuring to stamp them and begin to audit them by matching it with its backup, confirm correct GL account number coding, and obtain proper approval to then process them in Costpoint for payment, if there are no discrepancies. I always prioritize all expense reports, invoices that hit us with late charges, invoices that have discounts and utility invoices.