Tiburcio Vasquez Health Center, Inc. (TVHC) is a premier provider of community-based healthcare in So. Alameda County. We provide high-quality culturally and linguistically appropriate services to diverse and low-income populations through a myriad of clinical, medical, mental health, education and support services. We are currently inviting applications for Payroll Administrator.
The Payroll Administrator must perform activities necessary to process payroll, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. Incumbent is solely responsible for all payroll related activities. This position works closely under the direction and supervision of the Chief Financial Officer in order to carry out all necessary financial management and fiscal control policies and activities for administration.
DUTIES AND RESPONSIBILITIES:
The Payroll Administrator is responsible for timely processing of all staff payroll in accordance with labor regulations and standard accounting principles. In addition, responsible for the development of systems and protocol to direct the collection, calculation and entering of pay data. Works closely with Information Technology, Human Resources and other contracts (including third-party vendors) to ensure security protocols are in place for all pay systems. The Payroll administrator will work closely with the Human Resources Department to coordinate employees' leaves of absence under FMLA, CFRA and other unpaid leaves. Maintains updated procedure manual for payroll processing and assists in training of other staff on the payroll system (ADP) in a "super-user" role, to troubleshoot general user questions or basic technical issues. Other duties include keeping abreast of current payroll tax requirements, employee and federal and state income and social security taxes and other required reporting (SUI, workers compensation, deferred benefits, etc.). The Payroll Administrator is responsible for processing fiscal year-end reports and reconciles W-2 information for accuracy. Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary State office or jurisdiction and assisting employees with general process questions. Works with current pay vendor (ADP) for technical issues with time-reporting systems (handpunch) and resolves any discrepancies resulting from glitches or malfunction of the time reporting hardware. Other duties may include attending workshops, online trainings and seminars to gain greater systems knowledge (ADP). . Supports the annual budgeting process by working closely with CFO, HR Officer, and Management in analysis of payroll costs by department / cost center. Maintains the Accounting's computer software (MAS 90): posting ADP salaries and wages and other duties as assigned by Management.
The ideal candidate must be a self-started and able to accomplish expected tasks under minimal supervision; Ability to multi-task and maintain composure under pressure is highly desired. Intermediate to advanced computer skills with proven understanding of payroll systems. Experience with ADP PayXpert highly preferred. Must possess the ability to operate a 10 key calculator by touch and training and or experience with computer data entry and ability to type a minimum of 45 WPM. Knowledge of general bookkeeping, accounting and filing procedures/practices, modern office methods and related equipment.
Valid California Driver's License, insurance, and ability to accept travel assignments as required to perform duties. Minimum one year of college level accounting courses, associate degree or minimum 1 year of accounting experience required. Requires 3-5 years of payroll accounting experience.
Negotiable based on experience.