Very productive and fun place to work
Administrative Assistant and Team Assistant (Former Employee) – New York, NY – September 30, 2013
Provide extensive administrative and secretariat support to the Chief and Desk Officers in the Section, as well as staff in the Field Offices, in the most effective manner.
Schedule and coordination of appointments and meetings with high-level Government authorities, United Nations Agencies and NGOs. Organize and coordinate flow of documents and follow up timely responses. Sort out correspondence. Answered queries on various office matters. Carry out quality control functions for outgoing documents; proofread and edit texts for adherence to format, grammar punctuation and style in compliance with the United Nations's correspondence manual. Coordinate interviews, Section Meetings. Arrange bridge lines for teleconferences. Maintain electronic and paper filing system for the Section including converting relevant documents into PDF files through scanning or conversion using Adobe PDF applications and retrieve documents whenever required. Assemble and distribution of documentation for internal meetings, interviews and workshops confirming arrangements with participants and find venues. Prepare and process confidential information., Make , process and finalize travel arrangements for the Chief of Section and Desk Officers. Coordinate travel itenerary. Prepare Visa requests. Prepare and collate information packages for the Section Chief and Desk Officers's mission trips and work with Section staff to pepare briefings books for Director and Chief of Section. Prepare final travel claims. Get security clearances for travel to the Field.
very interesting job.