Office Manager
Vanceburg, KY Construction Firm - Vanceburg, KY

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Administrative Assistant- Construction Industry
Location: South Shore/Vanceburg, KY area
Job duration: Full Time
Description: Office Manager- Construction Industry
Pay: 9.50 hour with benefits offered after 180 days of service

Construction Administrative Assistant to assist the Administrative Department with all daily activities. We are looking for a sharp and friendly Admin with office and accounting experience in a Construction office environment. Must be organized and have a willingness to learn and grow with the company. Hours are firm, working from 8am - 5pm with the ability to work extended hours if needed.

Job will include the following (list not exhaustive!):

  • Strong communication skills
  • Weekly Payroll and associated reports
  • Weekly, Monthly, and Quarterly Tax, DOT, and Payroll Reporting
  • Process incoming A/P invoices.
  • Process outgoing A/R invoices.
  • General Human Resource Duties
  • Filing of Project -related paperwork
  • Gather and submit employee vehicle mileage
  • Financial data entry - job bookings, timesheets, OT, etc.
  • Process new project bookings -obtain resale certs., file intent to liens/prevailing wage paperwork, etc.
  • Assist in preparation of budget needs and annual reports of organization.
  • Assists department(s) by coordinating office services such as personnel, scheduling and calendars, travel, budget preparation and control, special events, and records control.
  • Compile, store, and retrieve management data, using computer.
  • Coordinates collection and preparation of operating reports, such as time and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
  • Direct services, such as maintenance, repair, supplies, mail, and files.
  • Prepares reports
  • Reviews and answers correspondence.
  • General cleaning of office area, both inside and out.

Administrative Assistant Requirements:

  • HS/GED completed
  • All applicants will be subject to a pre-employment background check
  • Applicant will be subject to a drug screen as a condition of employment

Skills favored to be considered:

  • Quickbooks Accounting Software
  • Data Entry
  • ADVANCED Excel & Word
  • Great Typing, Writing, Math, Spelling, Grammar & Punctuation skills
  • Outlook
  • Fantastic Phone skills