Office Manager/Administrator - Real Estate
Wadleigh & Associates - Boston, MA

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A rapidly growing real estate company, located in downtown Boston, is seeking an administrator/office manager to work alongside management and assist in the growth and continued success of the firm. If you enjoy working in a fast-paced environment and have a passion for real estate, then this is your opportunity. We are looking for a highly energetic administrator/office manager, preferably with 3+ years of real estate administrative and management experience, who can actively multi-task, while remaining extremely organized and paying extra special attention to the details. The candidate will be compensated in line with his/her experience level. The timing for hire is immediate.
Real estate experience is required

Responsibilities & tasks will include the following:


  • Field calls and respond to emails
  • Schedule appointments and maintain communications with the Tenants
  • Update and maintain contact database and/or CRM software
  • Setup and maintain filing system for the office, which includes electronic filing
  • Track & maintain accounts payable and receivables
  • Creating efficient systems and checklists for all administrative tasks of the company


  • Post and update sales and rentals listings on all 3rd party marketing sites
  • Analyze and track leads and opportunities for new business


  • Conduct CMAs for future sales and rentals
  • Competitive analysis and market research

Property Management

  • Schedule and track work orders in excel and Yardi
  • Management of Accounts Payable & Receivables
  • Handle incoming calls, emails & requests from current tenants


  • Accounting – QuickBooks, Yardi Systems
  • Admin – MS Office (Outlook, Word, Excel, PowerPoint)
  • Real Estate – MLS, Rentjuice, Costar

If interested, please email a copy of your resume and/or experiences, with cover letter explaining your interest in this position and the value you can bring to the firm.

  • Principals only. Recruiters please don’t contact this job poster.
  • Please, no phone calls about this job!
  • Please do not contact job poster about other services, products or commercial interests.