Administrative Assistant
Westbank Community Library District - Austin, TX

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Job Title: Administrative Assistant
Classification: Full-time exempt

Salary Range: $2,800+ per month depending on qualifications
Hours per week 40.00

The team at Westbank Libraries (Austin, TX) makes life better for the community by providing space, resources, and programs so people can learn, create, share, and grow. We are focused on finding innovative ways to connect with our community, and we need a resourceful, hard-working, flexible, truly exceptional administrative assistant to join our efforts. We’re looking for a person who is prepared to make an impact in an environment where change is the norm, in a role that supports, predicts, tracks, prepares, and calms.

Send us an application and resume through our website if you love to organize, you love to stay busy, you tend to notice things that need doing before anybody else does, you are a master of customer service, and you want to feel appreciated while doing all those things. We expect you to be punctual, meticulous, cheerful, and professional, and we need you to have great MS Office and writing skills and be really good at figuring things out. There is some legal stuff involved with the job, so be prepared to take it seriously when needed. If hired, you will work for an organization that both values its employees and expects a lot from them. We will give you opportunities to grow and to contribute. We will also care when your cat gets sick or you need a day off because your band has been invited to play at SXSW.

In addition to the application and resume, show us you’re the person we’re looking for with a letter that will give us a good idea of who you are and what you bring to the table. Write it yourself. Be sure to tell us how much you love to learn. While previous admin experience is preferred (any industry), a variety of previous work experience may be an asset in this role.

Under the direct supervision of the Library Director, this position provides administrative and secretarial support for the Director and the Westbank Community Library District (WCLD), including data entry, filing, scheduling, supply ordering and maintenance, answering phones, coordinating mail, and working on special projects. The Administrative Assistant has significant responsibilities as the Records Retention Officer for the district, the Election Coordinator for the district, and the Deputy Secretary of the Board of Trustees. Independent judgment is required to plan, prioritize, and organize the workload.

Why work for the Westbank Library?
As a full-time employee, the Administrative Assistant receives health and dental insurance, sick time and vacation time, and after one year, eligibility for a 6.25% deferred compensation match. We are proud of a work culture which allows some scheduling flexibility in order for staff members to tend to outside needs and opportunities. This is an innovative workplace, where change is a constant; staff members are invited to have input in their jobs and in decisions affecting the library. We expect a lot of our employees, and we are focused on employee growth. Mistakes and problems are considered opportunities.

Work Environment
This job operates in a professional office and public service environment. The Administrative Assistant works at a desk near a busy circulation and reference area in a well-loved public library, where he or she should be prepared to give out high fives, free stickers, and book opinions to youngsters and to chat with visitors and volunteers about library services, local news, recent photos of grandchildren or cats, and the occasional grumble. There are often interruptions and shifts in direction which can make it difficult to get things finished. We are noisier than the libraries of our childhoods particularly up at the front of the library.

For a complete job description visit our website at

Additional Notes
We’re a team at Westbank Libraries. Everyone pitches in to get the job done, which sometimes means doing someone else’s job because they’re away or working late because we need extra staff for an exciting program.

A criminal history background check will be required for finalist(s) under consideration for this position.

If hired you will be required to complete the Federal Employment Eligibility Verification from, I-9. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

All staff members may be limited in requests for vacation during the months of June and July due to our highly attended Summer Reading Program.

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