How to reply to an interview invitation sent on behalf of someone else?

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David in Stockholm, Sweden

79 months ago

I have received an invitation for an interview which am not sure how to reply to. I would be grateful if someone can help me in this regard.

The thing is the email is sent by the secretary on behalf of the Professor:

Dear David Y,

I would like to invite you, on behalf of prof. x, for an interview ...

Prof x, Dr y and z will call you on:
Date & time
The interview would last for about one hour

Could you inform us on which tel.nr. we should call you and send your reply to x@y.n.q

Kind regards,
Ms z Secretary of Prof. x

My question is when I reply:
1- should I address the professor, the secretary, both of them or the interview committee? (e.g. Dear Prof. x,)
2- should I only send the reply to the requested email x@y.n.q or also cc it to the secretary (she has send it to me and cc to x@y.n.q)
3- they have asked me to submit a research proposal but haven't given me any deadlines for that. Can I ask when is the deadline and how?

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David in Stockholm, Sweden

79 months ago

Great advice! Thanks a lot :)

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ips in Wexford, Pennsylvania

5 months ago

Hello David,

Can you please share suggestions on how you responded. I am facing a similar dilemma. Thanks

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AndyRising in a State of Bliss

5 months ago

You respond to the person who sent the email. She or he will be the one who actually schedules the interview... the interviewers will just show up. After the interview, you send a thank you note to the interviewers, not to the secretary. But if you have an in-person interview, be sure to be polite to the secretary... some employers check to see how you treat the staff.

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ips in Wexford, Pennsylvania

5 months ago

AndyRising in a State of Bliss said: You respond to the person who sent the email. She or he will be the one who actually schedules the interview... the interviewers will just show up. After the interview, you send a thank you note to the interviewers, not to the secretary. But if you have an in-person interview, be sure to be polite to the secretary... some employers check to see how you treat the staff.

Thank you so much for your reply.

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