Scanning Terminated Employee Files

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Miss Sharen in Tampa, Florida

17 months ago

I am looking for some input on transitioning to "paperless" employee files. We are moving our offices in July and I do not want to bring any more terminated employee files with us than is necessary. The original i-9 forms are on file in our corporate office out of state. My plan is to scan the employment related forms in one folder; and medical related documents in another folder. The files would be in my secured folder on our server, with a backup copy on an external drive that I keep in a locked cabinet. Anyone out there doing anything similiar; or have suggestions/comments/concerns? Ultimately I hope to take the whole HR office digital; but the upcoming move makes getting the terminated files scanned and shredded a priority. Thanks for any input.

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