one search. all jobs. Indeed
 
 
 

Forums > Job > Administrative Assistant
 

How do you sign on behalf of the Exec VP?
Get new comments by email
You can cancel email alerts at anytime.
Comments (9)

oct in Boston, Massachusetts

63 months ago

So the Exce. VP's two assistants are out and he asked me to write a letter and sign it on behalf of him and he rushed out...

so do I have his name and title printed out as usual and sign my name above it and put in paranthesis (on behalf of so-and-so)

or do I sign and then print "my name, on behalf of Exec VP so-and -so"?????

Also, is it

Dear Bob:

or

Dear Bob,

????

- Was this comment helpful? Yes (19) / No (1) Reply - Report abuse

Still Strong in Fuquay Varina, North Carolina

63 months ago

oct said: So the Exce. VP's two assistants are out and he asked me to write a letter and sign it on behalf of him and he rushed out...
so do I have his name and title printed out as usual and sign my name above it and put in paranthesis (on behalf of so-and-so)
or do I sign and then print "my name, on behalf of Exec VP so-and -so"?????
Also, is it
Dear Bob:
or
Dear Bob,
????

My first instinct would be to pull a hard copy or electronic copy of a previous letter and look at the format.

When I've signed for someone, I've been instructed to use,

Sign the person's name/sign my initials

The only time I've used "sent on behalf of ..." is to start e-mails, ie, at the top

Sent on behalf of Mr. Joe B. Smith, VP, ...
and the e-mail message.

- Was this comment helpful? Yes (18) / No Reply - Report abuse

ardnaspb@yahoo.com in Irvington, New Jersey

62 months ago

When signing a letter I have created on behalf of someone else, I sign the person's name or if they have a signature on file (this could be a stamp or in an electronic file) I use it on the closing line but then I place my initials close to the signature, so that the person reading the letter knows that I wrote it.

- Was this comment helpful? Yes (14) / No Reply - Report abuse

Latonya Hylton in Atlanta, Georgia

60 months ago

I usually sign the person's name and put my initials close to the signature.

Also, below the person's name and title, I type in small font: "Signature applied in XXX's absence to avoid delay in mailing".

The reader will get the in hint.

- Was this comment helpful? Yes (6) / No Reply - Report abuse

A retiree in Lake Elsinore, California

59 months ago

oct in Boston, Massachusetts said: So the Exce. VP's two assistants are out and he asked me to write a letter and sign it on behalf of him and he rushed out...

so do I have his name and title printed out as usual and sign my name above it and put in paranthesis (on behalf of so-and-so)

or do I sign and then print "my name, on behalf of Exec VP so-and -so"?????

Also, is it

Dear Bob:

or

Dear Bob,

????

Either one is correct. If you have to sign for someone, type the person's name and title, sign your name and underneath write the word "for".

- Was this comment helpful? Yes (10) / No (1) Reply - Report abuse

Patricia in Toronto, Ontario

58 months ago

I would put Dear Mr. _______ : I would not use a first name. If my boss wants to personalize the letter, he will strike out the Mr. and write in the person's name by hand to make it more personal.

In my office if I sign on my boss's behalf (only if requested by him) I will sign my name and put 'for' beside the typewritten name of my boss. I never sign his name as that would be forgery. I work for a law firm and that is also what all the other lawyers do when they sign on another lawyer's behalf, they sign their name and put 'for' beside the author's name.

- Was this comment helpful? Yes (38) / No Reply - Report abuse

henno in Shannon, Ireland

56 months ago

usually the prefix pp works....

- Was this comment helpful? Yes (11) / No (6) Reply - Report abuse

barama6 in Hazlet, New Jersey

54 months ago

The way I sign his or her name is:

Sign your name and put s/ before it such as:

s/___________________________ (your signature)
Anna Smith (your bosses name)

- Was this comment helpful? Yes (44) / No Reply - Report abuse

wama finance in Port Moresby, Papua New Guinea

2 months ago

I would like to put some of the product of the firm as advertisment via this service. If possible then thank you

- Was this comment helpful? Yes / No Reply - Report abuse

Your Reply

change location - create a profile
User Name
 in Beverly Hills, California
Your Comment
Your Email Address
Enter the numbers you see in the box
CAPTCHA Image

Be Reasonable! Be Polite! Please read our Terms of Service and Forum Rules, where it notes that you are responsible for your own comments. You may post anonymously - but we reserve the right to remove inappropriate comments at any time.

RSS Feed Icon Subscribe to this discussion as an RSS feed.