How to write a Project Coordinator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Project Coordinator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Project Coordinator job titles

    Project Coordinator
    Lead Project Coordinator
    Construction Project Manager
    Project Coordinator (Part-Time)
    Project Manager

Project Coordinator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Project Coordinator job summary

Our busy architectural firm is seeking an experienced Project Coordinator who can manage a project from initiation to completion. The successful candidate for this position will be able to utilize project data to make future projects more productive and cost-efficient. The Project Coordinator will be responsible for creating milestone schedules, drafting vendor delivery policies, coming up with accurate manpower estimates and preparing technical summary reports for management. We are seeking a detail-oriented individual that can ensure that each project is completed on time and at or under budget.

Project Coordinator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Project Coordinator responsibilities

    Ensure that each crew has the tools it needs to meet project milestones
    Create project schedules that include materials estimates and manpower needs to be submitted to management
    Assist in documenting project phases and creating summary reports for company management
    Work with field personnel to handle project issues as they arise
    Build a strong team by cultivating relationships between each crew and illustrating how individual team members affect the success of the entire project

Project Coordinator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Project Coordinator skills

    Bachelor’s Degree in Business Administration or related field
    Valid and current PMP certification
    Ability to work independently with minimal managerial supervision
    Demonstrated understanding of project management concepts
    Strong knowledge of written and digital project management tools

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