JOB SUMMARY : |
Performs professional level accounting work in the preparation and analysis of accounting records, reports, fiscal and statistical statements pertaining to financial operations and procedures. Performs technical and administrative tasks in the processing, input and maintenance of accounting and financial data.
Examples of Duties:
ESSENTIAL JOB FUNCTIONS : (All responsibilities may not be performed by all incumbents.)
¨ Performs fiscal duties by maintaining and assisting in the maintenance of computerized or manual general and subsidiary ledgers and accounting records to include: prepares and assists in preparation of fiscal and statistical statements and reports, develops and executes cost allocations methods for administrative expenses to proper grants and allocates cost to each program, analyzes budget reports, performs general ledger review and determines proper general ledger classification for expenses entered, edits and updates semi-monthly and bi-weekly payrolls, and performs duties associated with period close procedures.
¨ Assists in CIP report tracking and monitoring system for current active projects; generates active projects listing information, inputs information on spreadsheet and generates additional financial information.
¨ Performs review of voucher payable and pre-auditing claims for payment; reviews request for payment and assures availability of funds.
¨ Updates cash available balance and analysis of fund balances.
¨ Reconciles and balances office cash to internal and bank records.
¨ Prepares journal vouchers for adjusting and correcting accounting records and cash receipt entries.
¨ Prepares memorandums, letters and reports in final form from rough drafts and notes.
¨ Maintains and analyzes financial accounts and records from various sources.
¨ Performs audits and special assignments including checking accuracy of entries and examining routine documents.
¨ Maintains computerized and manual general ledgers for City funds; reviews and makes any necessary modifications as appropriate.
¨ Monitors and maintains City's bank accounts via weekly payroll and imprest wires/transfers; determines if any inter-fund loans should be made to cover shortfalls in cash balances; communicates with banks and resolves problems with transfers, wires or incorrect charges.
¨ Coordinates investment portfolio; communicates with brokers to assess current market offerings; coordinates with Director in the procurement of investments, prepares discount/premium amortization and interest revenue summarization schedules.
¨ Prepares monthly revenue and operating expenditure report for Department Directors and City Council; highlights and explains any variance from budget to actual.
¨ Performs monthly reconciliation of balance sheet accounts; reconciles all outstanding receivable loan balances and posts monthly accruals of revenues and expenditures.
¨ Initiates draw-downs for the City's federal and state grant programs; performs reconciliations of program expenses against grant revenues.
¨ Reconciles budget amendments and determines appropriate accounts and amount to modify.
¨ Assists in determining compliance requirements for new bond issue and projects.
¨ Reviews city vouchers; verifies cash available balances; edits and updates payroll and prepares financial information for wire transfers.
¨ Provides back-up support for other accounting staff.
¨ Performs other related duties as assigned.
Bachelor's degree from an accredited four-year college or university in Accounting or related field; and, three to four years of progressively responsible related experience required. Any equivalent combination of education, training and experience, which provides the required knowledge, skills and abilities to perform the essential functions of the job will be considered.
Knowledge of generally accepted accounting principles as applied to governmental accounting; financial and project accounting; and financial report and statement preparation; skills in organizing work, setting priorities, meeting critical deadlines and following up assignments with a minimum of direction; skills in using tact, discretion, initiative and independent judgment, within established guidelines, for interpersonal communications, analytical tasks and problem resolution; abilities to research, compile and summarize a variety of financial information and statistical data; abilities to communicate clearly and effectively, both orally and in writing, and preparing clear and concise reports, correspondence and other written documents.