ACCOUNTANT
University of Florida UFL - Gainesville, FL

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Requisition number:
0902801
POSITION INFORMATION

Requisition Title
ACCOUNTANT

Working Title
ACCOUNTANT

Position number:
00024295

Advertised Salary:
Negotiable

FLSA Status:
Non-Exempt

Job Type
Full-Time

Job Category
TEAMS

Work Location
Main Campus (Gainesville)

If other work location

DEPARTMENT INFORMATION

Department:
60100000-AG-MICROBIOLOGY / CELL SCI

College/Unit
60100000-AG-MICROBIOLOGY / CELL SCI
POSTING TEXT

Job Description:
RECORD KEEPING and REPORTING (45%):
Maintains and monitors one or more phases of the accounting system (state appropriations, grants, return of IDC , residuals, etc.) and internal control procedures
Assist Accounting Coordinator 2 in developing data required for departmental annual budgets, grant budgets, periodic department budget meetings, and special projects as they arise
Maintain electronic NOA folder on departmental server
Maintain chartfield string listings for all department projects/grants by project number, PI, and expiration date
Prepare monthly listing of expiring projects/grants and monitor that all funds are used prior to expiration
Prepare periodic summary sheet of balances for all appropriations accounts and cash accounts
Process Expense to Expense, Expense to Revenue, and ONL journals in PeopleSoft as required
Maintain subaward purchase order documentation and records
Monitor PI’s ICBR , ACS and EH&S accounts, and provide appropriate chartfield strings
Assist Accounting Coordinator with calculation of Materials & Supplies, Equipment, and DL fees
Provide chartfield strings to IFAS Facilities, PPD , etc. as required
Assist with deposits of funds
Work closely with department IT Specialist regarding electronic distribution of monthly P-Card reports, records maintenance, other electronic documentation, etc.
Assist with records retention and disposition
Backup for department HR administrator as needed
Interface with Chair and PIs to discuss fiscal matters in Accounting Coordinator’s absence

TRAVEL / REIMBURSEMENTS (30%):
Process all travel authorization (TA) requests
Set up folders by traveler for each trip
Request cash advances as required
Expense reports- generate and process
Process cash expense reimbursements

SUPERVISORY FUNCTION (15%):
Supervise, and provide guidance and assistance as required to fiscal assistant, secretary, and OPS staff

TRAINING SESSIONS and MEETINGS (5%):
Attend university, IFAS , and departmental training sessions and meetings that impact fiscal and administrative functions.

OTHER MISCELLANEOUS FUNCTIONS (5%):
In absence of fiscal assistant and secretary, answer phones, wait on people who come to fiscal and administrative office for assistance, inventory and order office supplies, initiate work orders for building maintenance, secure building at end of work day, and various other office tasks as determined by workload and deadlines.

Minimum Requirements:
A bachelor’s degree in an appropriate area of specialization; or a high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:
B.S. in Accounting

Experience with PeopleSoft and UF policies and procedures
Proficient in Microsoft Office, including Excel

Excellent analytic skills

Excellent communication skills, both verbal and written

Ability to interact well with people and problem solve

Ability to work independently, and supervise others

Health Assessment Required:
No

Special instructions to applicants:

Posting Date:
03/29/2013

Closing Date:
04/05/2013

Open Until Filled:

University of Florida UFL - 15 months ago - save job - block
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