City of Sunnyvale, CA - Sunnyvale, CA

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(Please note: typical placement is made at the first step of the salary range)

Please refer to the current benefit summary tab above for benefit information. Note: Retirement benefits may be modified based upon a negotiated agreement with the appropriate bargaining unit.

Under direction of an assigned supervisor or manager, performs professional analytical and administrative support and analysis for an assigned department or program; conducts research and performs statistical analysis and studies; and performs related work as assigned.

The position of Administrative Analyst is a fully qualified journey-level professional classification. Administrative Analyst is distinguished from Management Analyst in that the Management Analyst has a higher level of managerial, budgetary and program administration responsibility.

Essential Job Functions:
(May include, but are not limited to, the following):
Conducts and summarizes comprehensive analytical studies of difficult administrative, operational, financial and/or organizational issues.
Performs statistical and other research as assigned.
Prepares and delivers oral and written reports based on information obtained through research and analysis.
Researches and analyzes pending and new legislation and monitors the impact to assigned department and/or program.
Develops current understanding of administrative and policy/program issues in the assigned area of responsibility.
Coordinates and assembles a variety of administrative/financial/statistical information for manager's review.
Prepares and presents a variety of professional reports, documentation and correspondence in assignment area.
Receives and responds to questions from the public, outside agencies and other City departments.
Analyzes and initiates recommendations to improve and facilitate departmental programs, procedures and outcomes. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications:
Education and Experience: The minimum qualifications for education and experience can be met in the following way: A Bachelor’s degree from an accredited college or university in economics, finance, business administration, public administration or related field; AND Two years of professional administrative and analytical experience.

Knowledge of:
Theory, principles and practices of public administration and municipal finance.
Principles and practices of financial analysis.
Principles and practices of analysis and research methodology.
Pertinent local, State and Federal rules, regulations and laws.
Sources and availability of information.
Basic principles of program and budget development, work planning and organization.
Office methods, procedures, software and equipment. Ability to:
Plan, organize and perform analytical duties, ensuring that projects and reports are completed in a timely and accurate manner.
Collect, interpret and utilize narrative and statistical data pertaining to area of responsibility.
Analyze and understand difficult issues in an assigned area of responsibility.
Communicate effectively, orally and in writing.
Operate a computer using word processing and business software and other office equipment.
Establish and maintain and promote effective working relationships with employees, other agencies and the public.
Work independently and as a team member; recognize and set priorities and meet deadlines.
Observe safety principles and work in a safe manner. Willingness to: Work varying hours and attend night meetings.
Licenses/Certificates: Possession and continued maintenance of a valid class C California driver’s license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.
A Master’s degree in a related field
Previous public sector experience

Application and Selection Process:
If you are interested in this opportunity, please submit a City of Sunnyvale employment application, a resume, and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. on Friday, December 14, 2012 (postmarks or faxes are not accepted).
City application forms, completed in full are required, as well as a resume and the responses to the required supplemental questions. Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at or application materials may be submitted to: Department of Human Resources, 505 West Olive Avenue, Suite 200, Sunnyvale, CA 94086. Late or incomplete applications will not be accepted.
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination and a writing exercise scheduled for the week of January 7, 2013. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources).
Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City’s Civil Service Rules and Administrative Policies.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts).
Positions in this job classification are represented by the Sunnyvale Employees Association (SEA).
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of race, religion, color, sex (including gender, gender identity, and gender expression), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic characteristics or information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.