ADMINISTRATIVE ASSISTANT 2
Iowa Department of Administrative Services - Polk County, IA

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The Iowa Department of Revenue is currently accepting applicants for an Executive Administrative Assistant (non-contract Administrative Assistant 2) position for the Internal Services Division. The Internal Services Division manages the Human Resources, Budget & Accounting, Purchasing, and Facilities Management for the Department. This position reports to and supports the Chief Operating Officer by performing the following duties:
o Human Resources:
o Tracking Employee Training; Scheduling
o Tracking Orientation; Schedule Sessions
o Tracking Grievances; Scheduling Meetings
o Filing
o Budget & Accounting:
o Prepare Travel Payments for Travel Reimbursement; Submit for Signature and Approval
o Facilities Management:
o Submit Requests, Track, and Ensure Completeness of Requests
o Executive Assistant to the Chief Operating Officer:
o Tracking Performance Evaluations; Ensuring Completeness and Timeliness
o Scheduling Meetings
o Typing and Proofreading Documents for Accuracy, Grammar, Spelling, and Sentence Structure; Preparing Final Draft for Distribution; Filing
o Prepare for Meetings and Presentations
o Creating and Maintaining Files
o Tracking Assignments
o Reviewing e-Leave; Approving Timesheets
o Make and Coordinates Travel Arrangements; Develop Itinerary’s
o Participates in Special Projects and Initiatives as Required
o Backup Secretary to the Director:
o Receiving, Screening, and Greeting Visitors and/or Telephone Calls
o Scheduling Meetings
o Taking Minutes
o Typing and Proofreading Documents for Accuracy, Grammar, Spelling, and Sentence Structure; Preparing Final Draft for Distribution; Filing
The ideal candidate will be proficient in the following:
o Compiling and maintaining records (alpha, numeric, and subject matter), reports and supporting documentation for filing, processing, and/or retrieval.
o Proofreading documents for accuracy, grammar, spelling, and sentence structure.
o Operating a phone, personal computer, Outlook, Word, Excel, and Access.
o Working and communicating with internal and external clients and customers orally and in writing.
o Expressing information to individuals or groups effectively, taking into account the audience and nature of the information.
The optimal candidate will also be an energetic self-starter, detail oriented with a high level of accuracy, extremely organized, have the ability to keep information confidential, prioritize job duties, multitask, and work with minimal supervision.
Interested individuals shall send a resume and cover letter to:
Jessica Holmes, Chief Operating Officer
Iowa Department of Revenue
P.O. Box 10460
Des Moines, IA 50306-0460

Minimum Qualifications
Graduation from an accredited college or university and experience equal to one year of full-time administrative or technical support work (e.g., determining budget, personnel and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).

For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Additional Qualifications
Applicants must pass a criminal background check and be in compliance with all Iowa tax filing requirements.

Iowa Department of Administrative Services - 15 months ago - save job - block
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