AbbVie (NYSE: ABBV) is a global, research-based biopharmaceutical company formed in 2013 following separation from Abbott. AbbVie combines the focus and passion of a leading-edge biotech with the expertise and capabilities of a long-established pharmaceutical leader to develop and market advanced therapies that address some of the world’s most complex and serious diseases. In 2013, AbbVie will employ approximately 21,000 people worldwide and markets medicines in more than 170 countries.
Primary Job Function
Provides general administrative support to one or more managers or directors as assigned.
May provide back up support to higher-level management as needed.
Core Job Responsibilities
Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
Uses basic to intermediate software skills to perform work assigned.
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Position Accountability / Scope
Frequently interacts with high-level executives.
Basic to intermediate knowledge and understanding of business processes and requirements.
Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
May be the primary point of contact for manager’s schedule.
High School diploma or equivalent. Some college preferred.
1+ years previous admin experience or equivalent.
Operates with general instruction and some supervision.
Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Minimum Experience / Training Required
Proactively identifies and resolves scheduling conflicts.
Preferred Qualifications: Formatting & Experience with EDocs.
Significant Work Activities and Conditions
Continuous sitting for prolonged periods ( more than 2 consecutive hours in an 8 hour day)