ADMINISTRATIVE ASSISTANT
General Atomics Aeronautical Systems - San Diego, CA

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General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable Unmanned Aircraft Systems and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We have an exciting opportunity for an Administrative Assistant within our Electrical Engineering Department.

Duties & Responsibilities

Under general supervision, this position is responsible for performing semi-routing administrative and clerical support tasks including setting up and maintaining files; coordinating meetings and conferences; reviewing drafts and finished documents; reviewing projects and budgets; and researching and compiling information relevant to assignments. Primary contacts are within the department, management, and representatives of outside organizations. Detailed instructions are provided for new activities or special assignments.

Essential Functions
  • Prepares reports in draft or finished formats
  • Reviews incoming mail, documents and other material; categorizes the mail according to importance and distributes accordingly.
  • Schedules appointments; coordinates meetings and conferences with company personnel and visitors.
  • Makes travel arrangements for department personnel and visitors; prepares and processes travel requests and expense forms.
  • Sets up and maintains department records and files.
  • Answers incoming calls, routing calls to appropriate person; takes messages as needed.
  • Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
  • Expected to work in a safe manner in accordance with established operating procedures and practices.
  • Maintains stock and office equipment supplies, places service calls as appropriate.
  • Other duties as assigned or required.

General Atomics - 16 months ago - save job - block
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About this company
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General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of privately-held General Atomics, is a leading manufacturer of Unmanned...