ADMINISTRATIVE ASSISTANT
Texas A&M Health Science Center - United States

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Bachelors degree or any equivalent combination of training or experience. (eight years experience with high school graduation or four years with an Associate degree). Two years experience in office administration or project management. Working knowledge of spreadsheet, presentation and word processing software programs. Interpersonal and communication skills and ability to plan and organize effectively. Ability to multi-task and work cooperatively with others. Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

Preferred Education and Experience:
Bachelor’s Degree. Five (5) years experience in office administration; two (2) years experience in grant management. Certified Administrative Professional.

Job Detail:
Serves as office manager; provides administrative support for activities or projects; plans and provides logistical and administrative support for events, meetings or other special functions, including on-site support; provides agendas and staffing. assistance to meetings; applies and interprets and communicates University policies and procedures and serves as a resource for such; maintains office supplies and equipment; researches, compiles and applies information, making evaluative judgments on appropriate data to use; analyzes requirements for projects or initiatives; assures the confidentiality of mail, correspondence and reports; gathers information and conducts research in support of departmental administrators; prepares presentation and communication materials.
Manage Calendar of Executive Director; schedule meetings; make travel arrangements and prepare itineraries for all department personnel.
Manage NIH and Annenberg grant funds for the department to include management of grant budget, payment of invoices related to grant, preparation of progress and budget reports. Act as Liaison between OME and OSRS regarding grant funds.
Provides support for Interprofessional Education Initiatives.

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