University of Virginia
Closing Date: Open Until Filled
Job Number: 0611355
The Center for International Studies (CIS) at the University of Virginia seeks applicants for the exciting, challenging position of Administrative Assistant. The Administrative Assistant provides high-level support to the Center's faculty and programs, which promote research excellence, foster learning, and build community at UVa. The CIS promotes international collaboration among faculty, staff, and students, and provides a place for interdisciplinary workshops, seminars, and meetings.
The Administrative Assistant schedules appointments and makes travel arrangements, coordinates meetings and conferences, composes general correspondence, coordinates conferences and work schedules and data management. The incumbent also answers multiple phone lines, proofreads and edits documents, coordinates special projects, assists in producing outcomes (publications, etc.) from conferences and workshops, and performs other general administrative duties.
This Administrative Assistant position evolves as the Center grows; it also offers significant opportunities for personal growth. CIS staff is encouraged to take advantage of educational and training opportunities throughout the University and beyond. Work associated with this position gives the Administrative Assistant opportunities to connect with colleagues throughout the University community and also to meet and work with students, graduate students, and faculty.
The successful candidate will demonstrate strong communication, organization, and people skills, a professional manner, and the ability to manage multiple responsibilities. The Administrative Assistant has responsibility for these multifaceted duties, among others: Oversee Center accounts to ensure best use of resources; Prepare annual and biennial budgets and requests; Manage the Center's reimbursing expense requests; Assist Director in multiple ways, including communicating Center activities both locally and nationally and organizing events; Assist Center faculty in organizing programs, retreats, visiting speakers; Prepare reports and presentations; Manage part-time workers; Gather, analyze, and summarize data for Center programs and reports. The Center staff looks forward to welcoming a new colleague.
High School Diploma or Equivalent
Some - up to 4 years
Required Knowledge, Skills and Abilities:
Excellent communication skills--Professional, succinct, accurate, and diplomatic verbal and written communication.
Familiarity with accounting and budgeting. Strong organizational skills. Ability to provide administrative support for various projects. Ability to prioritize work effectively. Coordinate with fellow staff. Manage own work activities according to necessary timelines and schedules. Effective collaboration skills. Establishes and maintains respectful, cooperative, productive work relationships. Highly developed problem-solving and judgment abilities.
Ability to anticipate issues in accomplishing work. Skill in communicating in advance to involved parties . Ability to adjust quickly and effectively to shifting priorities and relationships. Ability to operate comfortably in a wide variety of roles, whether behind the scenes, or publicly representing the office in a professional manner
To be considered for this position please visit our web site and apply on line at the following link: jobs.virginia.edu
The University of Virginia is committed to equal employment opportunity for all persons. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.
The University of Virginia is committed to the total development and well-being of all members of the University community students, faculty, staff, and the public. In support of this commitment, the University does not discriminate in any of its programs, procedures, or practices against any person on the basis of age, citizenship, color, disability, national origin, political affiliation, race, religion, sex, sexual orientation, or status as a disabled veteran or veteran of the Vietnam era. The University of Virginia is an Equal Opportunity/Affirmative Action Employer.
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