ADMINISTRATIVE OFFICER
Department of the Air Force - Minneapolis, MN

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The mission of the United States Air Force is to

fly, fight

and

win

…in air, space and cyberspace.

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values --

integrity first, service before self, and excellence in all we do.

IF APPLICABLE

:

Military service member's "Statement of Service" will be accepted up to 120 days prior to separation date IF a terminal leave form or DD214 cannot be provided.

The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the Type of Discharge and Character of Service (i.e. honorable).

WHO MAY APPLY:
Click

here

for more information.

You MUST have one or more identified eligibilities in order to be considered.

**Air Force is not responsible for erroneous eligibilities you list or fail to list**

Air Force Employee (Current, Permanent, Competitive Service, Career/Career-Conditional Employee)

Appointment of Certain Military Spouse (EO 13473)

DoD Transfer (Army, Navy, DFAS, etc.--Excluding Air Force)

Employment of People with Disabilities -

Schedule A, click

here

for additional information

Executive Order (EO) 12721

Interagency Career Transition Assistance Plan (ICTAP)

Non-DoD Transfer (

OPM

,

VA

, Dept of Labor, etc.)

Other Appointment Eligibilities (TSA, FAA, Postal, etc.)

Reinstatement

Veterans Employment

Opportunity

Act (VEOA)

Veterans' Recruitment Appointment (VRA)

30% Disabled Veterans

KEY REQUIREMENTS

U.S. Citizenship Required

Travel and relocation expenses will not be paid

DUTIES:
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·

Provides administrative oversight over information management, personnel, finance, public affairs, and reserve program for a multi-state region.

·

Manages, supervises, forecast, analyzes, reviews, writes, edits, and controls: Use analytical skills to control various departments and activities.

·

Plans, forecasts, analyzes, interprets, and manages all CAP-USAF financial resources for a multi-state area.

Principle consultant to the liaison region commander on all financial resources.

·

Develops, forecasts, and manages region-wide budget using historical data and computer programs.

Analyzes historical data, new requirements, and trends to accomplish initial distribution of quarterly and annual budget.

Monitors and tracks obligations and expenditure of funds for region and subordinate offices throughout the execution phase of the annual operating budget.

Manages all computer spreadsheets and reports, thus providing a complete financial record to the region commander.

QUALIFICATIONS REQUIRED:
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SPECIALIZED EXPERIENCE:
At least one (1) year of specialized experience at the next lower grade (GS-07) or equivalent.

Specialized experience must include k

nowledge of the CAP-USAF program and the commander’s responsibilities, priorities, commitments, policies, and goals in order to perform recurring and special tasks such as following through on staff decisions, responding to inquiries from DoD, state, and community agencies, preparing special reports, researching/analyzing financial resources, and coordinating activities over a multi-state area.

OR

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:

http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp

Federal Time-In-Grade

(TIG) Requirement for General Schedule (GS) Positions:
Applicants must have served at least 52 weeks at the GS-07 or higher grade (or equivalent in an alternate pay system) within the Federal Civil Service to be considered for referral.

The purpose of TIG restrictions is to prevent excessively rapid promotions in competitive service GS positions and to protect competitive principles.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

·

Knowledge of Civil Air Patrol program and the special relationship existing between the USAF and the CAP in order to provide liaison, advice, and oversight in financial resource, information management, personnel, computer support, and administrative matters to region, wing, and subordinate units within the Civil Air Patrol.

·

Comprehensive knowledge of various accounting software TO BE DETERMINDED BY THE LIAISON REGION COMMANDER.

May include but not limited to PAPERVIEW, TOSS, MICROBASS, and LOUIS LINK (for those regions supported by LAN system ONLY).

·

Comprehensive skill in the operation of a computer (486DX or higher) and various computer programs.

·

Ability to research, compile, and summarize operating budget data in order to formulate estimates for region and subordinate offices in a multi-state area.

Analyzes trends and programs to formulate unfunded requests.

·

Skill in writing narrative justification to ensure data in budget request and long-range financial plan accurately documents projected spending requirements.

·

Ability to analyze historical data, new requirements, and trends to accomplish distribution of region wide budget.

·

Knowledge of computer spreadsheets; to provide financial reports to HQ CAP-USAF, host base and liaison region commander.

Skill in preparing monthly status reports.

Skill in tracking obligations/expenditures for region and subordinate offices; ability to reprogram funds.

·

Comprehensive knowledge of host base and tenant support procedures; knowledge of tenant support funding.

·

Knowledge of USAF administrative procedures, including correspondence preparation, suspense system, English composition, grammar, spelling, and syntax.

·

Knowledge of USAF publications and forms managements, to include AF Policy Directives and AF Instructions.

·

Knowledge of Air Force Electronic Publication Library (AFEPL) and electronic forms system.

·

Comprehensive knowledge of USAF Records Management Program.

Skill as a Functional Area Records Manager (FARM); ability to evaluate and inspect files and records.

Ability to understand USAF Table and Rules; AF Form 80 and AF Form 82, retention and filing procedures.

·

Knowledge of PC-III computer system (applies to region with LAN support ONLY).

Ability to extract personnel information; downloads OPR shells, points summaries, etc.

Ability to enter data in computer to track manday utilization; entering correct utilization codes; updates point summary.

PART-TIME OR UNPAID EXPERIENCE

:

Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

ARE YOU USING YOUR EDUCATION TO QUALIFY?

You

MUST

provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional

U.S.

education program. It is your responsibility to provide such evidence when applying.

ADDITIONAL CONDITIONS OF EMPLOYMENT

:

Incumbent must exercise thorough knowledge of the Civil Air Patrol program, mission, organization, and function, and must demonstrate initiative and good judgment in planning and accomplishment of work in maintaining required contacts during frequent absences of region commander.

In addition, in order to accomplish extensive workload with limited resources; incumbent must be able to operate computer, various accounting software, databases, and spreadsheets.

Your latest resume will be used to determine your qualifications.

HOW YOU WILL BE EVALUATED:
To determine if you are qualified for this position, your resume will be reviewed and compared to your responses to the assessment questionnaire.

Applicants, who disqualify themselves, will not be evaluated further.

BENEFITS:
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Benefits of Working for the Federal Government -

Click

here

for an overview of the benefits currently offered to Federal employees.

OTHER INFORMATION:
Males born after 12-31-59 must be registered or exempt from Selective Service.

For additional information, click

here

.

Interagency Career Transition Assistance Program (ICTAP):
For information on how to apply as an ICTAP eligible click

here

.

To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 8

0

or above on the rating criteria for this position.

Employed Annuitants (Reemployed Annuitants)

: Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click

here

for more information.

90-Day Register:
This announcement may result in a 90-day register that may be used to fill like vacancies for 90 days after the closing date. Applicants may be referred for consideration as vacancies occur.

DIRECT DEPOSIT

: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

HOW TO APPLY:
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To apply for this position, you must provide a complete Application Package which includes:

1. Your Résumé

2. A complete Occupational Questionnaire

3. Additional Required Documents (see Required Documents section below)

The complete Application Package

must

be submitted by 11:59 PM (EST) on Thursday, December 20, 2012

To begin the process, click the

Apply Online

button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the

Submit My Answers

button at the end of the process.

To fax supporting documents you are unable to upload, click

here

for the required cover page.

This Vacancy ID is 805762. Fax your documents to

1-478-757-3144

.

If you cannot apply online:
1. Click the following link to view and print the questionnaire

View Occupational Questionnaire

2. OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire.

The numbering sequence on the OPM Form 1203-FX will not match the Occupational Questionnaire.

Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless of number sequence.

This issue has been identified and will be resolved as soon as possible. Applicants are responsible for ensuring their responses are transferred accurately.

Click

here

for the OPM Form 1203-FX., and

3. Fax all required documents to

1-478-757-3144

. Your OPM Form 1203-FX will be the cover page for your fax transmission.

PLEASE NOTE:
It is the applicant’s responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.

You may verify your documents have been processed with your application package successfully by clicking

here

.

Uploaded documents may take up to one hour to clear the virus scan.

Faxed documents take 2-3 business days to process.

Human Resources

WILL NOT

modify or change any answers submitted by an applicant.

REQUIRED DOCUMENTS:
The following documents are required and must be provided by the closing date of the announcement.

·

Online Application

(Questionnaire)

·

Resume

  • If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
If selected, you will be required to submit the following documents to substantiate your eligibility and/or qualifications. A list of required documents for all eligibilities may be located

here

:

·

Eligibility Documentation,

SF50, DD214, Proof of Disability, Certification of Job Readiness, etc.

·

Transcripts,

if qualifying based on education or positive education series

If you are faxing any documents, click

here

for the official cover sheet to print.

The fax number is 478-757-3144

Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number.

AGENCY CONTACT INFO:
AFPC RSC

Phone: (800)525-0102

TDD: 800-382-0893

Email: CALL_ONLY_DO_NOT_EMAIL_@

1800.525.0102.ORG

Agency Information:
Air Force Personnel Center

550 C Street W Ste 57

Randolph AFB,
TX

78150-4759

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The mission of the United States Air Force is to fly, fight and win...in air, space and cyberspace. To achieve that mission, the Air Force...