ARCHIVES CLERK I
Santa Rosa County, FL - Santa Rosa County, FL

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Specialized clerical work in general office duties in the maintaining and preserving of documents in the Clerk's office.

Essential Job Functions:

Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically.

The incumbent will perform the duties listed below;

Assist in the opening and closing of the office;

Collects and receipts funds received in the department;

Balances cash drawer against daily receipts;
Assist the public in person, by telephone, email, fax and postal mail;

Participates in the management of the records by sorting, filing, organizing and relocating;

Respond to requests from the public, Court Divisions, attorneys or other agencies;

Perform office clerical work;

Required to follow Public Records statutes when completing a Public Records request;

Required to operate office equipment and locate documents using proper media format;

Retrieves documents f or copying, scanning and prepare documents for imaging and scanning;

Learning records management techniques to control and manage records;
Performs related duties as required.

ESSENTIAL PHYSICAL SKILLS: Manual dexterity, good vision, hearing and speaking in order to communicate with public . Must be able to physically lift up to 20 pounds and climb a ladder.

ENVIRONMENTAL CONDITIONS: Office and some driving.

KNOWLEDGE OF: Laws and regulations regarding the storage and maintaining of public records; make decisions in accordance with laws and policy and apply them to work problems; establish and maintain effective working relationship with officials, public, attorneys, title companies and fellow workers; follow oral and written instructions.

SKILLS: Operate computer; copying machine; and related office equipment

Minimum Qualifications:

To be considered for this position you MUST submit documentation (ie diplomas or transcripts reflecting graduation) of the education requirements listed below. Failure to do so will result in your application being rejected.

Graduation from high school or GED. One year of clerical experience in general office work, archival capacity; or an equivalent combination of education and experience. Type 30 cwpm.

LICENSE: Applicant must have a valid Driver's License at the date of hire and maintain said license while employed in this position.

**********A 5 min typing test is required for this position.**********

Workforce Escarosa provides free computer access for those applicants who wish to take their 5 minute typing test in a stress free environment. Simply take the 5 minute typing test, print results and have a Workforce employee date stamp the test.

Bring the testing results to Human Resources no later than 4:30 p.m. on the Thursday following the job announcement closing date.

Supplemental Information:

Applicants must have at least the minimum educational documentation and/or certifications (requested within the job description) on file with Human Resources to be eligible for consideration. Documentation may be uploaded at the time of application, scanned and emailed, faxed, or hand-delivered.

Without proper documentation, your application will not be considered. If you have previously applied, you may log into your saved account to view your documents currently on file. Other than this announcement, no further notification will be sent.

NOTE: The information given on your application will be evaluated against the minimum qualifications of the job description. After all applications are evaluated, your name will be placed on the employment list and sent to appropriate hiring authority for consideration.

The online application and complete job descriptions can be viewed at www.santarosa.fl.gov . Complete job descriptions may also be obtained at the Human Resources office located at 6495 Caroline Street, Suite H Milton, FL 32570.

A Drug Free Workplace/EQUAL OPPORTUNITY EMPLOYER /Veteran’s Preference will be given in accordance with Florida Statutes

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