: ARCHIVIST III
(ASSISTANT MANAGER / LEAD ARCHIVIST)
Applications Accepted From: ALL PERSONS INTERESTED
Department: Houston Public Library
Division: Special Collections
Section: Houston Metropolitan Research Center
Location: 500 McKinney St.
Workdays & Hours: Varied within Mon-Sun*; 8:15am - 8:15pm*
*Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Just as the world around us is exciting and rapidly changing, so are public libraries! If you are looking for an opportunity to be a vital member of a forward thinking, customer focused, progressive organization where you can help take library services to the next level and make a difference in the lives of people every day - the award winning Houston Public Library (HPL) is looking for you! Located in Houston, Texas, the nation's fourth largest and most culturally diverse city, the Houston Public Library serves a population of 2.2 million citizens through a network of 44 unique facilities.
The HPL team prides itself in delivering exceptional customer service, while being guided by four organizational service priorities:
1) Access to technology and technology instruction
2) Workforce development,
3) Literacy advancement, and
4) Support for student success
To be a successful member of our team you must embrace HPL's organizational priorities, have a passion for service and work with patience and courtesy during all customer interactions; communicate pleasantly and effectively, think quickly and logically to expedite effective responses to customer inquiries. In addition, you must enjoy interacting directly with people of all ages from diverse backgrounds and be adept at understanding the needs of the library customers and with connecting them with the right resources and/or the right person to assist them; You must be comfortable with computers, tablets, e-readers, etc. and emerging technologies; be able to assist library customers with their basic computer needs; share responsibilities for all library customer service functions, and contribute to building a positive team spirit. As a team member you will be "on the move" in our libraries: You will stand, walk, crouch, stoop, squat, twist, climb, and may have to push/pull up to 50 pounds, and lift up to 20 pounds.
So, in essence, you are a perfect fit for the HPL team if you:
• Specialize in smiles and have a great attitude!
• Enjoy interacting with people
• Are passionate about providing exemplary service
• Have strong computer skills
• Are energetic and think quickly on your feet
• Can work collaboratively with team members to get the job done
• Can adapt easily to change and are excited about growing and learning in a continuously improving environment.
The Houston Metropolitan Research Center (HMRC), located in the historic Julia Ideson Building, includes archival, Texas and local history, and special collections components with the primary objectives of locating, preserving, and making available to researchers the documentary evidence of Houston's history. HMRC's varied collections include 40,000 Texas and local history books, 20,000 adult and juvenile special collections and rare books, 4.5 million photographs, 150,000 architectural drawings, 450 oral histories, various manuscripts, and 8,000 maps. The archival collections focus on non-current records of local groups or individuals who played roles in Houston's development.
HMRC and the Houston Public Library are seeking a customer service oriented Archivist III to:
• Lead and direct the HMRC team in researching, acquiring, cataloging, digitizing, and preserving archival materials, negotiate with prospective donors, and coordinate the processing of collections and production of finding aids by staff and volunteers
• Coordinate HMRC's programming efforts by curating exhibits, conducting departmental tours, assisting with programs and outreach efforts, and representing the library and HMRC at public events
• Provide specialized reference services and research assistance to the general public in-person and electronically while assisting the manager with modeling, monitoring and maintaining the high standard of excellence in public service
• Participate with the manager as a lead person in unit strategic planning to meet changing services and customer needs including the supervision of all archival staff
The ideal Archivist III candidate will demonstrate the following core competencies:
• Understands the theory and practice of collection development, including establishing goals and priorities, researching and documenting provenance, conducting assessments of collections, and appreciating the relationships between the physical items, their content, and monetary and research values
• Skilled in donor relations, including identifying and cultivating prospective donors; negotiating gifts; preparing deeds of gift and deposit agreements; and creating strategies for long-term donor stewardship
• Able to establish effective relationships with vendors, organizations, communities, individuals, and colleagues for the purpose of developing collections
• Maintains awareness of issues, standards, trends, and current best practices regarding the full range of information technologies
• Understands the use of methodologies, including digital imaging and recording technologies for creating reproductions of primary source materials
• Familiar with the use of digital asset management systems, metadata for providing access to digitized primary source materials, and schemas used for encoding digital collection resources and descriptions
Management, Supervision, and Administration
• Possesses the ability to provide leadership within the larger organization to ensure that the special collections unit is well understood and valued
• Understands effective fiscal management, including planning and controlling budgets, managing existing financial resources, and creating and maximizing sources of funding
• Recognizes individual characteristics, needs, and potential in hiring, training, supervising, and evaluating special collections personnel
Promotion and Outreach
• Possesses well-developed oral and written communication skills in order to promote special collections effectively to diverse audiences, to inspire interest in the teaching, learning, and research potential of special collections materials, and to heighten commitments to the organization's purposes and programs
• Skilled in planning and implementing programs and publications that promote and interpret the collections, such as exhibits, conferences, guest lectures, public speaking, and other active forms of outreach
• Skilled at using the repository's web site effectively to promote awareness and use of collections
Preservation and Conservation
• Familiar with library, archival, and museum preservation and conservation issues, standards, trends, and best practices
• Advocates for proper handling of primary resource materials and understands the role of preservation assessment within a collection management and development program
• Possesses sufficient knowledge to identify the preservation and conservation needs of collection materials and establish treatment priorities
Applicants are encouraged to submit a Cover Letter and Resume when applying. For more information about the Houston Metropolitan Research Center, please visit http://www2.houstonlibrary.org/hmrc/
Position requires stooping and bending; lifting of library materials up to 20 pounds. Must be able to move freely throughout the library to file/retrieve library materials. Must be able to effectively communicate orally and in writing.
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Master's of Library Science degree (from a school accredited by American Library Association - ALA), a Master's in History or a closely related field.
MINIMUM EXPERIENCE REQUIREMENTS
Three years of experience in archival processing, collecting, or research, historical research, library systems, or a closely related field are required.
MINIMUM LICENSE REQUIREMENTS
Requires a valid Driver's License and compliance with the City of Houston policy on driving (AP 2-2).
Current computer skills including knowledge of Microsoft Office and Macintosh Photoshop, digitizing experience and experience with Dublin Core, EAD, MARC-AMC, CONTENTdm, and Archivist Toolkit are highly preferred. Special training in the archivist fields and/or a Certified Archivist (C.A.) is also preferred. Customer/Public service experience and ability to plan and organize work is a plus.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
SELECTION/SKILLS TESTS REQUIRED: None
However, the Department may administer a skill assessment evaluation.
SAFETY IMPACT POSITION: Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. The salary range for this position is:
Salary Range - Pay Grade 23
OPENING DATE: February 13, 2013
CLOSING DATE: Open Until Filled
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.
For application status inquiries or special accommodations, please call the Library's Human Resources Office, at 832-393-1339.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
An Equal Opportunity Employer