ASSISTANT DIRECTOR
University of Washington Medical Center - Seattle, WA

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The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The University of Washington School of Medicine (SOM) is nationally and internationally recognized for excellent programs in clinical care, teaching and research activities. The School is part of UW Medicine which includes the University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Northwest Hospital (NWH) and Valley Medical (VMC). The Association of University Physicians d/b/a University of Washington Physicians (UWP), including its membership in The Association of Children’s Hospital and Regional Medical Center and University Physicians d/b/a Children’s University Medical Group (CUMG), UW Physicians Network (UWPN), and the University’s membership in the Seattle Cancer Care Alliance (SCCA). In addition, the School has numerous clinical affiliations with other entities such as Children’s Hospital and Regional Medical Center, the Fred Hutchinson Cancer Research Center and the Veterans Affairs Puget Sound Health Care System.

The School of Medicine has an outstanding opportunity for a full-time Assistant Director . The Chief Administrator Office provides financial oversight and analysis on projects to the executives of SOM and UW Medicine. Under the general direction of the Chief Administrative Officer, the Assistant Director serves as a flexible resource that works independently to examine and analyze fiscal and/or administrative records, institutional practices and procedures as well as projects and processes for UW Medicine. The Assistant Director reports to management on results, and provides risk assessments. This position has a wide range of responsibilities to include directing and implementing special projects of UW Medicine around medical center financial data, practice plan data, academic department data, financial reporting and analysis, operational assessments, revenue enhancement and expense incentive plan modeling and faculty funding model reviews. The scope of the position will also include involvement in budget preparation, budget management and review, complex analysis relating to research activities and financial reporting systems project investigation, documentation of business requirements and needs analysis, and implementation. This position acts in an advisory capacity to senior management in SOM and UW Medicine providing research and analytical support on important financial issues, and negotiations with affiliate institutions, and must demonstrate effective project management analysis and sound business judgment.

This position is expected to proactively seek information from a variety of internal SOM departments, divisions, medical centers, practice plans, and other and executive-level individuals, and, on occasion, external organizations. The job includes multiple and rapidly changing daily work priorities/deadlines in a dynamic environment.

This position directly impacts the financial decisions made by SOM and UW Medicine executive management. The issues are normally complex and there may not be precedent for the situation. The Assistant Director will influence policy and procedure, as well as operational and strategic decisions. This position will evaluation and make recommendations after reviewing analytical data around projects, strategic and research initiatives. This position will work closely with the CAO and the projects/stratigic and research initiatives she is overseeing. This position will be responsible for the financial and data analytics that will feed the direction of these initiatives and projects. In order for this person to be able to work with high-level data, he/she will need to thoroughly understand the entities that are within UW Medicine, their legal relationships and the contracts involved in the relationships. This will continue to be true when the Accountable Care Organization work is beginning and financial and other types of data will need to be analyzed and used for high level decision makings.

Project Management / Financial Analysis and Reporting Activities

  • Serve as high-level program director to direct and lead project and analytical work of CAO for SOM as well as UW Medicine leadership.
  • Provide analytical leadership and financial modeling and analysis around incentive planning for SOM and UW Medicine executives to make strategic decisions.
  • Provides financial and analytical leadership to CAO projects with SOM departments and medical centers for clinical program planning.
  • Develop and negotiate recommendations to SOM and UW Medicine executives, which provide necessary guidance and resolution to identified problems.
  • Serve as the primary contact to coordinate and oversee the implementation of recommendations.
  • Provide analytical schedules and forecasts that will be used by executives in decision making in SOM and UW Medicine program development activities
  • Provide direction/guidance to administrative support and financial analysis personnel on a project-by-project basis.

    Strategic Financial Planning

  • As Assistant Director to the CAO for financial and strategic planning, assist in the development of various strategic financial plans for the SOM and UW Medicine. This will include the preparation of business analyses, proposals and implementation plans for new programs, and the analyses of changes to existing programs. This position will work with the the CAO in coordinating presentations of these strategic financial plans throughout the SOM, UW Medicine, and other outside entities. Work will include the preparation of business analyses, proposals and implementation plans for new programs, and the analyses of changes to existing programs. This position will put together presentations on behalf of the CAO of these strategic financial plans within UW Medicine and other outside entities. There will not be precedent for these activities, and the Assistant Director must use a high degree of subjective judgment in making recommendations around financial and other data.

    Research Analysis

  • Support through high-level analytical work the CAO in assessing and developing research programs within UW Medicine
  • Work on appointed committees to review and plan for a new program

    Impact to the University

    This position directly impacts the financial decisions made by School of Medicine and UW Medicine executive management. The issues are normally complex and there may not be precedent for the situation. The Assistant Director recommendation will influence policy and procedure, as well as operational and strategic decisions. Subjective judgment is required, and in the frequent case where existing SOM or UW Medicine or UW policies or systems will not support a new business issue, the

    Assistant Director must be able to use critical thinking to identify an appropriate solution, and use negotiating skills to determine how SOM, UW Medicine or UW policies or systems could be modified. In some cases, complex and politically sensitive issues may arise unexpectedly, requiring immediate attention, therefore the Assistant Director must be able to handle ongoing and continuous issues while responding quickly and appropriately to special cases.

    Position Complexities

    This position is responsible for key SOM and UW Medicine activities such as forecasting, reporting, identifying and implementing solutions to business issues. This includes accumulating, synthesizing and integrating information to make independent decisions and take individual action in support of SOM departments and UW Medicine entitites. This position is expected to proactively seek information from a variety of internal SOM departments, UW Medicine and, external organizations.

    The position must be able to synthesize current facts and circumstances, then develop, propose, and implement a solution that will achieve the project goals as well as comply with SOM and UW policies and procedures.

    The position is held responsible for responding to external environment actions by government, University of Washington, or outside organizations that affect the School of Medicine and UW Medicine. Lack of immediate action could have detrimental impact on School of Medicine or UW Medicine projects. The job includes multiple and rapidly changing daily work priorities/deadlines in a dynamic environment.

    As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

    Requirements:

  • B.Sc. or B.A. degree in Accounting, Business Administration or other related field - plus seven years demonstrated experience in business planning, financial analyses, and strategic planning.

    Additional Requirements:
  • Computer proficiency with spreadsheets, word processing and databases in a Windows environment.
  • Ability to interpret and communicate to others complex policies and procedures.
  • Proven leadership and strong communication skills.
  • Demonstrated experience working in large, highly structured environments.
  • Ability to work independently with a high degree of reliability, accuracy and productivity.
  • Ability to handle confidential information responsibly.
  • Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
  • Proven track record in exercising discretion and independent judgment effectively in decision-making processes.
  • Demonstrated experience of successful handling of multiple projects with critical deadlines.
  • Functional working knowledge of project management principles

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Desired:

  • Two years experience in a major medical school or academic medical center, including experience in financial operations management.
  • Specific knowledge of the University of Washington’s financial accounting, purchasing and payroll systems.

    Condition of Employment:

    A satisfactory outcome from a criminal background verification may be required prior to hire.

    Application Process:
    Part of the application process for this position includes completing an on-line cover letter assessment to obtain additional information that will be used in the evaluation process. The cover letter assessment will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.

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