ASSISTANT DIRECTOR
University of Washington - Seattle, WA

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The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The UW Medicine Department of Pathology brings together state-of-the-art technology and highly trained personnel, including nationally and internationally recognized faculty to provide comprehensive diagnostic and personalized service to physicians, community hospitals, independent laboratories and other health care organizations. The Department of Pathology at the University Of Washington School Of Medicine is recognized nationally and internationally as one of the finest, most highly funded research programs in Pathology. Fully accredited laboratories with sophisticated testing and informatics capabilities exist at both the University of Washington Medical Center and Harborview Medical Center. Its mission is driven by a commitment to provide exemplary patient care in an environment that promotes high quality teaching and research. The Department includes: 97 active paid faculty; 79 non-paid faculty; 27 residents; 17 clinical fellows;44 post-doctoral fellows and 35 PhD graduate students. Faculty, staff and trainees are located at the Seattle Children’s Hospital, Fred Hutchinson Cancer Research Center, Harborview Medical Center, Seattle Cancer Care Alliance, Veterans Affairs Puget Sound Health Care System, and the University of Washington Medical Center.

The Department is directly responsible for all surgical pathology, autopsy service, and numerous sub-specialty anatomic pathology services, and the related operations, for patients cared for at the University of Washington Medical Center, Harborview Medical Center and Seattle Cancer Care Alliance. The department manages and operates a growing reference laboratory / outreach operation. As the only academic Pathology department in the five-state WWAMI region, it serves as a regional resource for training medical students, residents, pre- and post-doctoral fellows, graduate students, and combined M.D./ Ph.D. students.

In 2012, the department was awarded over $29 million in NIH funding. Research work is particularly active in aging, cardiovascular biology, cancer and DNA repair, diabetes, neurodegenerative disease, stem cell, tissue regeneration, among others. The department is home to four NIH Institutional Research Training Grants (T32): Genetic Approaches to Aging; Experimental Pathology of Cardiovascular Disease; Environmental Pathology / Toxicology; and the Alzheimer’s XXXX grant.

The Department of Pathology has an outstanding opportunity for an Assistant Director. The Assistant Director of Finance will be function as a main financial point person in the Department and be responsible for developing financial well-being of the Department by providing financial projections and accounting services, preparing growth plans, and directing staff, through leadership of all aspects of fiscal activities of the Department, including
• Selection and implementation of appropriate accounting and business intelligence (“Acct/BI”) software;
• Oversight overseeing a plan to link Acct/BI software with other systems including UW proprietary and commercial financial software applications to facilitate Departmental accrual and cost and accrual accounting, customer relationship, billing and collections software, and cost/recharge/revenue center systems;
• Translating Department objectives into financial assumptions for planning;
• Hiring of accounting and analytic staff;
• Overseeing revenues, expenditures and cash positions for funds related to clinical practice, state-derived monies, indirect cost recovery, federal grants, industry and other sponsored contracts and agreements, and gifts and endowments;
• Analyzing financial and other business data related to work product, quality metrics including turns and other business cycle metrics, physician and other staff productivity, and financial performance; and
• Reporting on business and financial status by developing forecasts, reporting results, and developing business improvements.
Primary Responsibilities:
Financial Management:
Under the delegated authority of the Director, the primary responsibility of the Assistant Director of Finance is to oversee the day-to day operations associated with all financial aspects of the Department. This includes:
- Identifying and using appropriate financial software applications to facilitate department accounting, billing/collections, forecasting and planning.
• Participate in the selection and implementation of business intelligence software.
• Administer the policies and regulations guiding the Department’s financial goals as they relate to the academic and research missions. In addition this position will oversee the development of department-based policies and procedures that shapes the financial operation of the Department in alignment with University policies.
• Report to Director, Department Chair, and other SOM executives on a regular basis, describing the state of the department research funding. Recommend and implement corrective budget actions if necessary.
• Collaborate with high level management of partner institutions (e.g. FHCRC, other academic institutions) on business and operational issues.
• Manage the implementation of the Department’s annual budgeting process in with specific areas of focus including; research, teaching, and administrative operation.
• Oversee the development of operational reports, analytical schedules and operational and financial forecasts that will be used in decision making in Department facilities and program development activities.
• Administer the development of operational processes and procedures, and manage the training staff to perform account reconciliations, and financial reporting activities including annual reports and grant activities.
• Consult with the program directors on financial and operational matters to establish an appropriate management/oversight structure and develop plans to improve areas of financial and operational vulnerability where appropriate.
• Responsible for fiscal management recharge and cost centers. Provide leadership and direction assuring their financial feasibility. Developing strategies for successful implementation of new centers and continuation of existing centers.
Research Administration:
Under the delegated authority of the department Director, this position oversees the direction of the research administration of the Department’s research activities. The scope of the position includes administration of pre- and post- grant awards, including: grant and contract budget preparation, reconciliation of accounts receivable, general ledger implementation and transaction level approval activities for nearly $30M in extra-mural funding. The position has four direct reports who work with the faculty and program managers to maintain budgetary control of the Department’s research activities (including research planning, budgeting and forecasting). The position leads the Department in negotiations with affiliate institutions, and must demonstrate effective project management analysis and sound business judgment. The Assistant Director is independently responsible of all aspects of administration including the following key areas:
• Manage the design and implementation of an organizational structure for the research administration program to meet the high demands on the system without incurring additional costs to the Department.
• Oversee the day-to-day grant and contract administration process through coordination with the grants manager and various research administration staff.
• Interact with the Faculty Research Advisory Committee on a regular basis to design new operational systems that will support researcher’s needs and build the research program.
• Oversee the design and develop the research administration infrastructure necessary to support the development of new Centers of Excellence within the Department.
• Manage staff interactions with researchers regarding the necessary administrative support systems and fiduciary oversight needed to assure the stability and success of their research programs.
Human Resources:
The Assistant Director of Finance will supervise either directly or indirectly all fiscal staff within the Department. This includes grant managers, fiscal specialists and student assistants. Human resource functions include:
• Recruitment and selection of candidates
• Leadership and workforce planning
• Performance management – including performance evaluations, coaching, mentoring, and corrective actions
• Employee relations
• Adherence to all applicable laws and contracts governing human resources
For detailed information on Benefits for this position click here.
Requirements:
Master’s Degree in Business (MBA) or HealthCare Administration (MHA). Certified Public Accountant (CPA preferred).
Work Experience:
• 5+ years of progressively responsible experience within a large clinical practice or academic medical setting
Other Essential Qualifications:
• Experience selecting, implementing and using accounting and business intelligence software.
• Candidates must have strong leadership, management, physician relations, financial analysis, and oral/written communication, team building, systems expertise, collaboration, organization assessment, decision-making and interpersonal skills and staff development skills.
• Candidate must demonstrate a high degree of initiative, financial analysis operational efficiencies and cost containment and human resource management. A functional working knowledge of academic institutions and physician practice management are also required.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Condition of Employment:
The incumbent must be able to lead others in decision making, sometimes with short deadlines to meet external timelines. The incumbent is expected to work a flexible schedule, and the position will regularly require that the individual in this position work beyond the standard workweek.
Application Process:

Part of the application process for this position includes completing an on-line cover letter assessment as well as the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. The assessment(s) will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.

A satisfactory result from a criminal background check may be required prior to hire.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu .

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