Lake Land College - Mattoon, IL

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Serves as the College’s on-site administrator and manager at designated correctional center. Responsible for managing and implementing the College’s policies, programs and regulations at assigned site to ensure the integrity of the College’s on-site program. Supervises, evaluates and disciplines the College’s instructional faculty and staff at assigned correctional facility.

Description of Essential Functions:
1. Ensure adherence to guides for courses offered in their programs. 2. Ensure that the College’s registration, admissions and testing policies and procedures are followed to protect the integrity of the College’s on-site programs. 3. Recruit, select and schedule instructors for the on-site academic courses offered at the correctional facility. 4. Plan and schedule course offering at the correctional facility and manage the College’s on-site academic and vocational programs. 5. Ensure compliance with purchasing regulations and approve all expenditures for assigned site by reviewing, monitoring, approving or denying purchase orders prepared by facility staff. 6. Manage the budget for the instructional program at assigned site and ensure maintenance of accurate and complete financial records of all college transactions at assigned site. 7. Ensure all rosters are completed on assigned dates. 8. Ensure attendance records prepared by facility staff are complete and accurate and entered on OTS as required. 9. Conduct monthly staff meetings with the instructional faculty and staff at assigned site to ensure that any changes in the College’s or the DOC’s policies and procedures are conveyed to the staff and properly implemented. 10. Be on work site a minimum of 37.5 hours per week (30 minute lunch). 11. Arrive at work site prior to beginning of established shift. 12. Supervise evening course offering through classroom visits to each class at a minimum of 2 visits per class per module. 13. Serve on committees for the betterment of the College as may be established by the administration and faculty. 14. Attend Administrators, Wardens Meeting and other meetings as assigned. 15. Meet with warden at assigned site on a regular basis in order to review and discuss any policy or procedure changes from the warden’s office or any legislative decisions that might impact the programs at the DOC site. 16. Facilitate and maintain a good working relationship between the College and the DOC warden and shift commander at assigned DOC site. 17. Observe, support, and enforce the regulations, policies, and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College. 18. Conduct oneself in a professional manner. 19. Notify the Executive Dean of Correctional Programs of absences well in advance. 20. Ensure inventory of property, caustics, and flammables are maintained in program area. 21. Ensure that an accurate control of tools and keys are maintained in program area. 22. Ensure EGGC forms, task lists and attendance reports are prepared as required. 23. Assist institutional personnel during emergency situations. 24. Comply with Illinois Department of Corrections regulations and procedures. 25. Ensure completion of required reports in a timely manner 26. Visit the vocational area of every instructor at least two times per week on average, to ensure compliance with course guidelines and safety regulations, and confer with the instructor regarding any issues he or she may have regarding students, equipment or classroom conditions. 27. Ensure time keeping regulations are followed and time reports are filed accurately and in a timely manner. 28. Ensure Tuition Reimbursement Screens are maintained and updated on OTS as required. 29. Act as liaison between LLC staff and D.O.C. staff at assigned site. 30. Approve and coordinate time off for all faculty and staff at assigned site. 31. Supervise and direct the work of instructional faculty and staff at assigned site by reviewing and monitoring their work activities and assigning duties. 32. Ensure supplies, equipment and materials are available to each program as required. 33. Ensure contract required student loads are maintained. 34. Ensure compliance with Lake Land college regulations and procedures by assigned staff. 35. Provide advisement services to students as required. 36. Maintain equipment assigned to area. 37. Document incidents of employee misconduct and discipline employees when necessary in compliance with Lake Land College Policy and pursuant to the applicable provisions of the collective bargaining agreement. 38. Conduct pre-disciplinary meetings with employees and take appropriate disciplinary action, or effectively recommend appropriate disciplinary action, taking into consideration the seriousness of the misconduct and the employee’s previous disciplinary and work history. 39. Interpret and implement the negotiated collective bargaining agreement with the College’s employees and process grievances at the first level that are filed by employees and the union under the applicable collective bargaining agreement. 40. Prepare formal written evaluations annually for each of the instructional faculty and staff at respective site and submit to the College’s Human Resources Department by the end of April each year. 41. Determine whether or not instructional faculty and staff should be recommended for continued employment at the College. 42. Serve as a member of the College’s bargaining team in labor contract negotiations as requested and formulate proposals on behalf of the College and analyze proposals made by the Union during labor contract negotiations. 43. Participate in the selection of new employees by participating in the interview process and making recommendations regarding job candidates.

Specific Functional Job Requirements

Education: Masters Degree Required Experience: Administrative or Supervisory Experience Required. Knowledge: Knowledge of Community College procedures required. Knowledge of correctional systems preferred. Skills: Excellent written and verbal communication skills required. Highly developed problem solving skills required. Personal: Good Interpersonal Skills. Physical: Must be able to perform routine administrative tasks and be able to drive to required locations. Drug Testing Required.

Machines & Equipment Used:
Computers, OTS/LAN systems, Automobile, Adding Machines and Calculators.

General Employment Statement:
A. Length of Training and Probationary Period: 1 year B. Hours of Work Day: 37.5 hours per week (minimum) C. Group Affiliation: Administrative D. Conditions of Employment: DOC (Grant Funded) E. Position: Exempt

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