Academic Senate Office
The Academic Senate Office employs a staff of professional analysts whose combined experience, education, and training enable them to provide a high level of support to the Officers and Committees of the Senate. Committees are supported by designated Senate analysts who assist with the day-to-day functioning of Committees as well as in the preparation of reports, presentations, the collection and analysis of data, administration of Senate grant funds, organization of Senate Awards, and the preparation of surveys, polls, and ballots for various Committee and Senate business. The Senate staff helps to supplement the Faculty voice in shared governance at UC. The Senate Office also maintains regular communication with the Statewide Senate as well as the other campus Divisions on behalf of the Faculty.
The Senate Analyst II will support the day-to-day activities of the Executive Director and the Academic Senate Office, including scheduling for Academic Senate committees; completing tasks and projects as requested by the Executive Director; drafting, formatting and finalizing correspondence; managing group meetings and special events for the unit including lectures, events and large meetings; maintaining office equipment; updating databases; serving as backup to the Academic Senate committees, as needed; maintaining the office files and ensuring that the office runs smoothly in general. The incumbent will also perform other related duties.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
• BA/BS with a major in a related field and two to three years of experience in administrative analysis or operations research; or an equivalent combination of education and experience;
• Demonstrated ability to work effectively and collaboratively with and represent an executive and/or department to many constituencies including the University Office of the President, the Chancellor's office, The EVCP office, School Dean offices, University staff, faculty, trainees and senior leadership, as well as other institutions, government and community-based organizations;
• Experience with calendaring and scheduling, preparing for meetings, maintaining spreadsheets, editing documents, and drafting correspondence;
• Demonstrated ability to retain confidentiality, exercise judgment and make sound decisions;
• Experience with website content management;
• Excellent analytical and independent problem-solving skills, organizational, coordinating and prioritization skills and an ability to produce detail-oriented, accurate documents, reports and announcements;
• Ability to multi-task and independently prioritize daily activities;
• Demonstrated ability to communicate clearly and effectively both verbally and in writing; superb verbal, written and interpersonal communication skills including editing and independent writing skills;
• Ability to synthesize succinct summaries from disparate information sources;
• Excellent interpersonal skills, including a high level of emotional intelligence and a professional, easygoing demeanor;
• Ability to function effectively as part of a collaborative team;
• Proficiency in MS Word, Excel, and database management.
Physical Demands: requires sitting, standing, bending, waist twisting, climbing stairs/ladders, reaching above/below shoulder height, lifting 0-20 lbs., carrying 0-20 lbs., pushing 0-20 lbs., pulling 0-20 lbs., fine finger manipulation, gross manipulation, simple grasp, power grasp, repetitive hand/arm us; exposure to loud noise, dust, fumes or gases; operating motor vehicles, use of protective equipment.
• Experience drafting agendas, minutes, and annual reports;
• Experience in event planning;
• Previous UCSF experience in administration;
• Previous experience in an academic or policy environment;
• Familiarity with parliamentary process;
• Proficiency in MS Outlook and Access