Do you enjoy tracking trends, statistical analysis and ensuring efficiencies? The Academic Services Administrator opportunity may be a perfect fit you!
The Academic Services Administrator position is a full-time employment opportunity. Reporting to Director of Academic Operations and located in San Diego, CA. The Academic Services Administrator is responsible for managing faculty contract, processing faculty payroll, creating custom finance report for the Payroll and Finance departments and providing support to the team of Academic Services Coordinators.
Essential Job Duties:
• Manages faculty payroll and course contracts for Academic Affairs
• Report statistical data on payroll and academic services to the department Directors and VP’s
• Track department trends for improvement opportunities
• Create custom finance reports including monthly accrual for the Payroll and Finance departments
• Clearly inform and service clients and staff of Academic Affairs
• Analyze processes and procedures for maximum efficiency and effectiveness
• Adhere to and oversee the compliance of academic services policies and procedures
• Submit weekly reports
• Commitment to Mission: Aligns with the Core Values of Integrity, Ethics, and Service through behaviors that demonstrate a positive commitment to the customer and the organization.
• Communication: Aligns with the Core Values of Service through oral and written communication skills and internal/external relationships.
• Service: Encompasses the company’s core values of service; including service to the organization, customer community.
• Personal Planning: Aligns with personal accountability and responsibility.
• Proficient in eCollege, Faculty Management System, CampusVue, ADP, and Microsoft Office Suite - 2007
• Basic finance and accounting skills
• Organized and efficient
• Professional written and spoken communication skills
• Skilled in multitasking and prioritizing
• Detail oriented
• Bachelor’s degree required; master’s preferred
Physical Requirements :
Physical Demands: While performing the duties of the job, the employee is regularly required to use hands and arms and talk or hear. The employee requires dexterity in using telephone, computer keyboard, mouse and calculator while seated at a desk. The employee is frequently required to stand, walk and sit. The employee may frequently move to interact with fellow employees and/or clients. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
Communication Skills: While performing Duties of the job, the employee is required to read and comprehend instructions, correspondence and memos. The employee requires the ability to write effective and detailed correspondence and to effectively present information both in one-on-one and small group situations.
Mental Demands: While performing duties of this job, the employee is required to deal with stress associated with a fast-paced work environment and multiple priorities/tasks. The employee will be required to make judgment decisions and adapt to changing work situations, grasp and apply new ideas, communicate with various personalities at all levels and have the ability to apply common sense understanding to carry out detailed instructions.
Work Environment: While performing duties of this job, the employee is required to work in an office environment, and the noise level is usually moderate to loud .
Note : This opportunity of employment will require a completed pre-employment screening to be inclusive of, but not limited to: a criminal background investigation, a credit check investigation, verification of education credentials, verification of prior employment history, professional reference checks and public social media postings; with review prior to an offer of employment being extended. As an employer, we participate in E-Verify. To learn
more please visit www.dhs.gov/E-Verify .
Notice to Prospective Employees
As required by the Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act (the “Clery Act”), prospective employees
are entitled to request and receive a copy of Ashford University Annual
Campus Security Report. The Report can be accessed at Campus Security & Fire Safety Report . The report includes certain campus safety policies and statistics
on reportable crimes and incidents that occurred on campus, in certain
off-campus buildings, and on public property immediately adjacent to campus or
accessible from campus for three previous years. The policies include
campus security policies, crime prevention, and alcohol and drug use, and
sexual assault, among others. To obtain a paper copy of the report,
please contact HumanResources@bpiedu.com .
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