This recruitment will be used to fill one full-time Accountant 1 position for the Arts &Sciences Business Center at Oregon State University.
The purpose of this position is to assist the Arts & Sciences Business Center (ASBC) Finance & Accounting Manager and other professional staff in processing, maintaining, and reviewing official financial records of various clients of the Center. This position plays a critical role by providing fiscal analysis, projections, interpretations, planning and review for all financial aspects of various units within the Colleges served. The Accountant 1 serves as advisor to the Department Chairs, staff, and faculty on an extensive range of activities encompassing, but not limited to, the instructional program including Extended Campus, administration of research grants and contracts, and administration of all Foundation accounts.
The Arts & Sciences Business Center is responsible for providing administrative, human resources, and business services to the College of Education, the College of Liberal Arts, the College of Science, and the Honors College.
Prepare invoices for processing which includes sorting, analyzing, coding, and scanning documents.
Post entries to the OSU Banner Financial Information System (FIS); process invoices, journal vouchers, and reimbursements; research and audit documentation and authorizations for transactions; assign and/or verify account codes and indexes; prepare payment requests, vendor maintenance, and purchase orders.
Track errors through the accounting system, preparing correcting and adjusting journal vouchers by allocating debits and credits, assigning appropriate account codes and activity codes as needed and ensuring proper audit trail.
Analyzing and interpret accounting activities. Oversee and ensure compliance with rules and regulations as set forth by the State of Oregon, Oregon University System and the Oregon State Board of Higher Education within all areas of business including purchasing, travel, budget, and research as well as establishing and implementing accounting controls in each of those areas of business; provide problem solving through an overall understanding of accounting standards set forth by the above entities as well as various other public entities and private organizations. Review, balance, and close all funds according to OSU year-end procedures.
Prepare personal service contracts and personal service invoices, Cash-To-Accompany, vendor maintenance forms, and travel reimbursements as required. Apply knowledge of travel policies and procedures to comply with university guidelines. Maintain travel authorization and reimbursement logs for all travelers. Track airline and ticket type to apply against travel agency vouchers.
Archive and purge annually per OSU policies and procedures. Apply generally accepted accounting principles and controls to all fiscal functions.
Compile financial information, budget reports and special reports as assigned; create and run Data Warehouse reports; create spreadsheets and/or manipulate data for existing spreadsheets.
Assist with distribution of monthly purchase card charges appropriately. Track any errors on monthly statements, contact vendors, and request transaction adjustments as necessary.
Report and manage expenditures from the departments' state and grant funds. Analyze, interpret, monitor, and recommend course of action in the use of state and research funds. Compare balances to budget for compliance or variance. Forecast income projections and budget requirements for all business aspects of the departments, including extended campus, Summer Session, ROH, course and field trip fees, and recovered sabbatical. Advise Principal Investigators and coordinate the preparation for grant and contract budgets for supported units. Advise Chairs and Principal Investigators in fiscal projections and cost-sharing commitments. Reconcile grant funds; prepare and distribute monthly reports to Principal Investigators. Assist Center Coordinator in other client budget operations as necessary.
Provide backup support for various accounting functions and assist with other financial management activities. Other tasks and duties as assigned.
Position Duties (continued):
Working Conditions/Work Schedule:
This position may require sitting at a computer terminal for long periods of time as well as trips across campus to various meetings or to deliver/pick up needed documents.
Bachelor's degree with CPA or PA certificate; OR Bachelor's degree with 30 quarter (20 semester) hours of college-level Accounting, OR 30 quarter (20 semester) hours of Accounting courses and three years of Accounting experience. * *Accounting experience must include at least 3 of the following: Preparing transactions to be recorded in records of original entry; Preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries; Summarizing data from a ledger to a trial balance; Closing accounts at the end of an accounting period; Applying PC spreadsheet, database, and word processing software; Processing data using a computer.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Expertise in Microsoft Office suite to include Excel, Access, and Word.
Excellent verbal and written communication skills.
Accuracy, attention to detail, and an understanding of basic accounting tenets.
Ability to multi-task in a busy, fast-paced office environment with frequent interruptions.
Ability to maintain confidentiality and deal with sensitive materials.
Ability to apply knowledge, think independently, and use organizational and analytical skills to anticipate and solve problems.
Experience entering, compiling, and reporting financial information.
Experience communicating policies and procedures.
This position is designated as a critical, security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be deemed fit for duty at placement and while serving in the position.
Expertise in Banner FIS and FIS Data Warehouse.
Experience in a central business office environment.
Knowledge of GAAP, OMB Circulars, Cost Accounting Standards.
Knowledge of governmental accounting methods and financial practices.
Knowledge of public, non-profit research accounting methods and practices.
A demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only)
Indicate how you intend to recruit for this search:
Competitive / External - open to ALL qualified applicants
For Full Consideration Date
Recommended Full-Time Salary Range
A demonstrable commitment to promoting and enhancing diversity is:
A preferred qualification
Special Instructions to Applicants
The Employment History and Education section of your employment profile (application) MUST be complete and clearly show how you meet the minimum/required qualifications for the position. Applications will be reviewed based on the information submitted on your employment profile (along with posting specific question responses, transcripts, and licenses/certifications if required for the position). Resumes are NOT accepted at the application stage for classified positions.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact Joel Colvin at 737-1244 or firstname.lastname@example.org.
OSU is an affirmative action/equal opportunity employer.
Finalists for this position will be required to complete a criminal history questionnaire. Offers of employment will be contingent upon a satisfactory criminal history check.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 5MB or less. If over 5MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.
Preview of Posting Specific Questions
Responses to the Posting Specific Questions are limited to 1200 characters, including spaces, when answered within the system space provided.
Please answer the posting specific questions as thoroughly and completely as possible. The following options are available:
1) Answer the questions in the space provided.
2) Attach your answers as a separate document under "Other Document" on the documents page of the posting when applying.
If you choose option 2, when answering the posting specific questions, you must enter into the provided text box a message that states "Uploaded answers as Other Document."
Describe your knowledge of and experience with accounting principles and practices. Include:
(a) fund accounting; (b) non-profit research project accounting principles and practices; (c) preparation of budgets; (d) analyzing and correcting financial problems and bookkeeping errors; and (e) preparing financial statements and reports. Indicate the organization where you gained your experience, your role and level of responsibility.
Describe your experience interpreting and applying accounting rules and regulations. Include:
(a) type of rules and regulations interpreted; and (b) how you applied this in your duties.
Describe your computer experience utilizing the following Microsoft programs: (a) Access; (b) Excel; and (c) Word. Indicate how these applications were used in performing your duties.
Oregon State University - 19 months ago