United Subcontractors, Inc. (USI), a nationwide leader in the construction services industry has an opportunity available for an experienced Accounting Assistant at our Professional Insulators of South Florida branch in Boynton Beach, FL. USI has grown to be an industry leader with 32 branches across 13 states and has approximately 1300 employees. Through the Company’s long standing relationships with leading national, regional and local homebuilders and commercial contractors, USI installs various forms of thermal and acoustical insulation in thousands of new and existing structures each year.
USI has developed a well-diversified installation business with a broad product mix, a strong customer base and maintains a leading share in several large markets in the U.S. USI operates in two main product segments: Core USI (insulation products as well as a range of complementary products, including shelving, window and glass installation in several markets) and shell contracting.
The Accounting Assistant is primarily responsible for providing administrative and general office support to the branch. The Accounting Assistant will also perform basic accounts payable transactions.
1. General Office/Administrative
Answer, respond to and direct all telephone calls.
Welcome and greet all visitors; identify their needs and direct them to the appropriate person.
Order Insurance Certificates as requested.
Obtain customer invoice approvals as required.
Monitor and visit builder websites to acquire appropriate workflow documents such as purchase orders, scheduling, etc.
As needed, work directly with homeowners and production builders on Warranty and Service scheduling
Maintain electronic filing system.
Coordinate special events as requested.
Other duties as assigned.
2. Accounts Payable
Process accurate payments of vendor invoices according to branch’s daily and weekly standards
Reconcile vendor statements and ensure all invoices are paid according to terms
Ensure proper coding to general ledger accounts and job costs
Ensure accurate and organized record keeping for timely research
Maintain accurate records and control reports
Assist with monthly/year-end reconciliations and accruals
Research and resolve AP issues with vendors
Identify inefficient and ineffective practices and procedures and correct; identify root causes of AP-related issues
High school diploma or GED equivalent; Associate’s degree preferred
Minimum two (2) years previous Accounts Payable experience; demonstrated capability with the full AP cycle of activities
Minimum one (1) year previous receptionist/administrative experience
Professional appearance and courteous demeanor; upbeat, outgoing attitude.
Excellent interpersonal communication skills; service oriented
Strong written and oral communication skills
Proficient knowledge of the entire Microsoft Office Suite, especially Microsoft Word and Excel
Typing/keyboard skills of 45 wpm, minimum
Proven organizational skills
Ability to prioritize multiple tasks, meeting required deadlines
Self-directed, takes initiative in seeking efficiencies of processes; follow-through on implementation
Demonstrated analytical skills and problem solving skills
Demonstrated attention to detail and accuracy
Ability to interact with technically diverse groups
Customer service oriented; ability to develop and maintain cooperative working relationships
Bilingual in English and Spanish preferred, but not required.
USI is an Affirmative Action and Equal Opportunity Employer
Drug Free Workplace
USI is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.