Accounting Associate
Escambia County Sheriff's Office - Pensacola, FL

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This class processes departmental accounts payable, payroll, deposits, balance, and a variety of basic accounting and cash management functions, and prepares revenue reports.

Examples of Duties:

Receives, reviews, prepares, and processes a variety of accounting and/or financial documents, which may include: accounts payables, accounts receivables, purchase requisitions, purchase orders, timesheets, travel documents, sales tickets, invoices, vouchers, change orders, payments, deposits, bond paperwork, contracts, forfeitures, task orders, money orders, wage verifications, medical bills, and/or other related documents.

Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records. May notarize documents utilizing established guidelines and procedures. Responds to telephone, email, written, and in-person inquiries from the CFO, the public, divisions within the Agency,and/or other interested parties; provides answers and information requiring knowledge of agency policies and procedures; and collects funds and issues receipts.

Maintains a variety of records, files, and information for assigned area of responsibility, ensuring compliance with applicable rules and guidelines; audits files for completness and accuracy. Categories and maintains technical manuals.

Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues.

Organizes, monitors, and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items.

Serves as a liaison with employees and external organizations.

Assists with budget preparation; may prepare cost estimates to assist with preparing budget recommendations.

Prepares back-up information, assigning account numbers for use in the computer.

Prepares periodic financial and statistical statements, reports, and tabulations, i.e., check reports, vouchers, journal entries, requests, and vendor lists.

Research records to prepare requested information.

Proofs and mails vendor checks.

Posts and maintains journals and other records.

Assists in financial statements.

Enters a variety of financial information into spreadsheets, automated accounting software, and/or databases.

Assists customers, inmates, employees, and/or other interested parties with requests for information over the phone and in person; researches and resolves discrepancies.

Completes, tracks, and/or maintains a variety of records, logs, ledgers, and files.

Posts financial information into appropriate accounts; reconciles and/or audits financial information to ensure completeness and accuracy of information; researches and resolves discrepancies; may set up charge accounts.

Prepares a variety of fiscal reports related to assigned area of responsibility utilizing established guidelines and within specified timeframes; disseminates information and reports to appropriate individual(s).

May assign and prioritize related work of others on occasion, train, review results, and make personnel recommendations.

Performs other duties of a similar nature or level.

Typical Qualifications:

High School Diploma or equivalent (G.E.D.), and three years of accounting experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

License and Certification Requirements:
Valid driver's license.
National Incident Management System certification if required by department.

Knowledge of (position requirements at entry):
Basic accounting principles and practices.
Office procedures, methods, and equipment.
Automated financial software packages.
Data entry techniques.
Basic mathematical concepts.
Customer service principles.
Cash handling procedures.
Recordkeeping principles.

Skills in (position requirements at entry):
Using computers and related software applications.
Providing customer service.
Performing mathematical calculations.
Maintaining records.
Performing data entry.
Operating standard office equipment.
Tabulating, recording, and balancing transactions.
Researching account discrepancies.
Handling multiple tasks simultaneously.
Preparing reports.
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Positions assigned may be responsible for:
Procuring applicable office supplies, operating supplies, furniture, equipment, food, and/or other related items.
Coordinating travel arrangements.
Preparing a variety of business correspondence in support of operations.
Assisting with the annual budgeting process.
Coordinating food and beverages for a variety of meetings.

Supplemental Information:

Material and Equipment Used:
Modern office equipment.

Positions in this class typically require:
Reaching, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work:
Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Incumbents may be subjected to odors, dusts, extreme temperatures, workspace restrictions, and intense noises.

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Escambia County Sheriff's Office - 21 months ago - save job
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