Accounting Associate
Nautilus Insurance Group - Scottsdale, AZ

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Accounting Associate

DUTIES AND RESPONSIBILITIES

The successful Accounting Associate candidate will be responsible for:

BANKING DUTIES

-Downloading and recording daily electronic receipt activity.

-Investigating daily positive pay exceptions.

-Receiving all company cash/checks and preparing daily deposit.

-Maintaining excel banking work paper for month-end posting of bank activity.

-Coordinating with claims department utilizing Claims Work Station (CWS) software.

-Daily reconciliation of cleared claims checks and monthly reconciliation of cleared general checks.

-Preparing monthly worksheet of bank feed analysis charges.

PAYROLL DUTIES

-Providing assistance to payroll administrator in semi-monthly payroll processing.

-Acting as backup to payroll administrator for full payroll processing as necessary.

1099 FILING DUTIES

-Ongoing review of W-9 information for annual IRS filing, making use of IRS TIN matching functionality.

-Preparing the annual 1099’s using data exported from the AP system.

-Filing the annual 1099’s electronically using the IRS FIRE system.

ESCHEAT DUTIES

-Maintaining the unclaimed property systems and prepares state escheat reports for applicable filing dates.

GENERAL AP DUTIES

-Adding vendors and processing invoices into AP system.

-Printing and distributing of general AP checks.

-Creating ACH file for general AP and related communication to payees.

-Preparing AP documentation within guidelines for Policy & Document Management (PDM).

-Creating and transmitting weekly ACH payment file.

CLAIMS AP DUTIES

-Maintaining vendor files in Claims Work Station (CWS).

-Printing and distribution of payments interfaced from CWS.

-Creating daily AP activity file for upload to CWS.

EDUCATION and/or EXPERIENCE

A minimum of a high school diploma or equivalent required. An Associate's degree or higher is preferred. Some previous experience in payroll or accounts payable would be a plus – ideally utilizing ADP payroll or PeopleSoft AP.

All candidates will possess superior written and verbal communication skills. Intermediate knowledge of computer programs in a Windows environment with an emphasis on Excel is required. Successful candidates will also have a working knowledge of data extracts and imports from various software packages.

Nautilus Insurance Company is an Equal Opportunity Employer.

If you meet the position qualifications and would like to submit your resume, please mail, fax, or e-mail your resume to:

Physical Address:

Nautilus Insurance Company
7233 E. Butherus Dr.
Scottsdale, AZ 85260
Attn: Human Resources

Fax: (480) 281-0930

E-mail: nautilusHR@nautilus-ins.com

Nautilus Insurance Group - 19 months ago - save job
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