Perform a variety of journey-level clerical bookkeeping work. Assist in the preparation and posting of financial data for City-wide departments to Accounts Payable subsidiary system. Scan invoices into document repository. Work with departments and vendors to reconcile monthly vendor statements and discrepancies. Primary assignments include:
Scan vendor invoices into document repository. Approve data entry of previously scanned invoices.
Assist with vouchering invoices and preparing weekly AP check runs.
Reconcile monthly vendor statements (electronic and hard copy). Verify outstanding invoices have been scanned and follow-up with vendors for missing invoices.
Open mail and prepare hard copy invoices for scanning.
Assist with the preparation of annual audit workpapers.
Department/Division : Central Services Department/Finance
Work Schedule : Monday-Friday, 8:00 am – 5:00 pm
Work Location : 100 W. 10th Ave. Suite 400
Application Deadline: Friday, February 22, 2013 5PM
Accepting On-Line Applications Only
Must Pass a Background
Examples of Duties Performed - Duties may include but are not limited to the following:
Processing and posting payables and receivables. Prepares revenue and budget reports and balances reports against actual income and expenses.
Audits financial records for accuracy, posts and reconciles journals, and registers logs or other records on a daily or periodic basis.
Responds to a variety of departmental and public requests for information relative to assigned function: provides requested information or service when authorized or refers to appropriate individual for response.
Assigns and processes accounts payable/receivable and purchase orders based on documentation, invoices and/or statements. Follows-up on delinquent accounts consistent with law and procedure
Performs other related duties as assigned.
Select the following link for additional information about the job responsibilities and qualifications of this position. Accounting Clerk
Double entry bookkeeping principles and practices.
Office administrative support work and methods
Operate standard office equipment such as calculator, personal computer, and multi-function devices.
Read, understand, and apply ordinances, laws, policies and procedures applicable to scope of work.
Organize and prioritize work to meet deadlines and demands of workloads with a minimum of supervision while maintaining accuracy and attention to detail.
Communicate effectively with other employees, agencies, and the general public using courtesy, tact and diplomacy. Experience:
Two years of bookkeeping experience.
High school diploma or G.E.D. One year of college or vocational courses in bookkeeping and business preferred.
Any combination of experience and education that meets the minimum requirements may be considered.
Work in this class is done generally in an office environment. May be required to sit, keyboard, write, hear and speak for extended periods. Work includes operating a variety of office equipment. Work activities may include bending, stooping, and kneeling. May be required to lift up to 25 pounds.
Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Applicants selected to continue in the process will be notified within two-three weeks after the posting deadline.
CURRENT INFORMATION ABOUT JOB POSTINGS IS ALSO AVAILABLE BY CALLING THE JOB INFORMATION LINE (541) 682-5061 OR GOING TO www.eugene-or.gov/jobs AND SELECTING “STATUS OF RECENTLY POSTED POSITIONS”.
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
The City of Eugene is committed to a work environment which values the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally competent service to all members of our community. As part of our commitment to diversity, the City continues to be an affirmative action/equal opportunity employer. Women, people with disabilities, and persons of color are strongly encouraged to apply.