Accounting Coordinator
Goodwill Industries of New Mexico - Albuquerque, NM

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Essential Duties and Responsibilities:

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
  • Excellent attendance and punctuality
  • Excellent customer service to internal and external customers
  • Accounts Receivable
Integrate and post retail sales into Great Plains (GP) accounting system

Enter secondary market sales into GP accounting system

Post accounts receivable payments

Verify daily cash, credit card and wire deposits using online system

Record returned checks and returned checks paid

Accurately complete cash position report weekly

Process weekly AP for mailing

Prepare monthly AR Aging report

Reconciliation of AR
  • Accounts Payable
Verify coding of invoices and accurate invoice entry into GP accounting system

Code utility and/or general occupancy invoices and enter into GP accounting system

Prepare and process corporate deposits

Ensure monthly recurring payments are entered in AP timely (i.e. GINM rental properties that are not invoiced monthly, loan payments, Nationwide contributions)

Issue and track purchase orders, gift certificates, and Raves etc.

Prepare the accounts payable positive pay file for upload to online banking system

Prepare the general journal transfer form for execution each AP check run

Submit a new vendor list with each AP check run

Enter new vendors with appropriate documentation and classification

Maintain W-9 file for all new vendors

Maintain employee liability accounts

Maintain and follow-up on unpaid or disputed invoices

Maintain professional and courteous relationship with vendors
  • Payroll
Applicable understanding of payroll laws

Responsible for processing semi-monthly payroll

Ensure timesheets are complete and accurate before integration into Evolution

Review accuracy of status notice forms entered by HR prior to payroll processing

Complete compensation employment verification for staff and participants

Complete writ of garnishment requests

Forward tax levy and garnishment orders to TPA for processing and implementation

Enter voluntary employee payroll deductions into Evolution

Prepare United Way and Nationwide (403B) check requests after each payroll run for approval

and processing

Enter approved 403B contribution amounts on Nationwide website based on payroll report and prepare bank transfer form

Prepare semi-monthly journal entry following each payroll period

Prepare and integrates monthly general ledger payroll entry

Verify, print, and assemble AP checks weekly

Scan all approved timesheets for record keeping

Track and verify submission of summary reports and signed timesheets from all managers

Prepare and complete employee pay rate change audit report

Knowledge of organizational practices, policies and procedures, and compliance with the same
  • Knowledge, understanding, and compliance with Safety policies and procedures
  • Interact and maintain good working relationships with individuals of varying social and cultural backgrounds, and people with disabilities
  • Work independently and demonstrate time management and organizational skills; Work extended hours and various schedules
  • Compliance with Fair Labor Standards Act and working knowledge of FASB and GAAP
  • Ensure HIPPA compliance
  • Implement CARF standards into all programs
  • Follow professional ethics as set forth by The Code of Conduct/Business Ethics Policy
  • Contributes to a team effort and accomplishes related results as required.
  • Performs other incidental and related duties as required and assigned

Requirements
Minimum Qualifications: The requirements listed are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individual’s with disabilities to perform the essential functions. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be able to drive, have a valid New Mexico driver’s license, liability insurance, insurability under the agency insurance carrier, dependable vehicle and clean driving record. Must successfully complete a background, credit, drug/alcohol and fingerprint check.
  • Education and/Or Experience: Associates in Accounting or similar degree, plus a minimum of 3 years experience in the accounting field, non-profit experience a plus. A proficiency test will be administered to selected candidates.
  • Physical Demands and Work Environment: While performing the duties of the job, the employee is regularly required to use hands, fingers; handle, feel; reach with hands and arms; see, talk, and hear. The employee is frequently required to sit, walk, and stand. The employee is occasionally required to stoop, kneel, crouch, and lift up to (25 lbs). Specific vision requirements include close vision, distance vision, color vision, and depth perception.

Goodwill Industries of New Mexico - 15 months ago - save job - block
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