Essential Duties and Responsibilities:
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
Integrate and post retail sales into Great Plains (GP) accounting system
- Excellent attendance and punctuality
- Excellent customer service to internal and external customers
Enter secondary market sales into GP accounting system
Post accounts receivable payments
Verify daily cash, credit card and wire deposits using online system
Record returned checks and returned checks paid
Accurately complete cash position report weekly
Process weekly AP for mailing
Prepare monthly AR Aging report
Reconciliation of AR
Verify coding of invoices and accurate invoice entry into GP accounting system
Code utility and/or general occupancy invoices and enter into GP accounting system
Prepare and process corporate deposits
Ensure monthly recurring payments are entered in AP timely (i.e. GINM rental properties that are not invoiced monthly, loan payments, Nationwide contributions)
Issue and track purchase orders, gift certificates, and Raves etc.
Prepare the accounts payable positive pay file for upload to online banking system
Prepare the general journal transfer form for execution each AP check run
Submit a new vendor list with each AP check run
Enter new vendors with appropriate documentation and classification
Maintain W-9 file for all new vendors
Maintain employee liability accounts
Maintain and follow-up on unpaid or disputed invoices
Maintain professional and courteous relationship with vendors
Applicable understanding of payroll laws
Responsible for processing semi-monthly payroll
Ensure timesheets are complete and accurate before integration into Evolution
Review accuracy of status notice forms entered by HR prior to payroll processing
Complete compensation employment verification for staff and participants
Complete writ of garnishment requests
Forward tax levy and garnishment orders to TPA for processing and implementation
Enter voluntary employee payroll deductions into Evolution
Prepare United Way and Nationwide (403B) check requests after each payroll run for approval
Enter approved 403B contribution amounts on Nationwide website based on payroll report and prepare bank transfer form
Prepare semi-monthly journal entry following each payroll period
Prepare and integrates monthly general ledger payroll entry
Verify, print, and assemble AP checks weekly
Scan all approved timesheets for record keeping
Track and verify submission of summary reports and signed timesheets from all managers
Prepare and complete employee pay rate change audit report
Knowledge of organizational practices, policies and procedures, and compliance with the same
- Knowledge, understanding, and compliance with Safety policies and procedures
- Interact and maintain good working relationships with individuals of varying social and cultural backgrounds, and people with disabilities
- Work independently and demonstrate time management and organizational skills; Work extended hours and various schedules
- Compliance with Fair Labor Standards Act and working knowledge of FASB and GAAP
- Ensure HIPPA compliance
- Implement CARF standards into all programs
- Follow professional ethics as set forth by The Code of Conduct/Business Ethics Policy
- Contributes to a team effort and accomplishes related results as required.
- Performs other incidental and related duties as required and assigned
The requirements listed are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individual’s with disabilities to perform the essential functions. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be able to drive, have a valid New Mexico driver’s license, liability insurance, insurability under the agency insurance carrier, dependable vehicle and clean driving record. Must successfully complete a background, credit, drug/alcohol and fingerprint check.
- Education and/Or Experience:
Associates in Accounting or similar degree, plus a minimum of 3 years experience in the accounting field, non-profit experience a plus. A proficiency test will be administered to selected candidates.
- Physical Demands and Work Environment:
While performing the duties of the job, the employee is regularly required to use hands, fingers; handle, feel; reach with hands and arms; see, talk, and hear. The employee is frequently required to sit, walk, and stand. The employee is occasionally required to stoop, kneel, crouch, and lift up to (25 lbs). Specific vision requirements include close vision, distance vision, color vision, and depth perception.
Since 1941, Goodwill Industries of New Mexico has helped people with barriers to employment achieve their personal goals of employment and...