The purpose of this position is to plan, coordinate and manage all accounting functions of all City funds and account groups. This is accomplished by managing all aspects of the City’s financial accounting, including accounts payable/receivable, cash collection, payroll, fixed assets, and internal/external financial reporting. Monitoring and ensuring compliance with regulations governing municipal accounting activities for internal controls, audit, and integrity of the City’s financial reporting are integral functions of this position. Other duties may include making presentations, performing administrative duties and interfacing with other City employees and citizens and ensuring accounting staff resources are utilized to assure that financial accounting requirements are met. This position provides direction to other employees.
The information listed below is intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of this position.
- Monitors and ensures compliance with state and federal law, GAAP and GASB regulations governing municipal accounting activities and reporting and determines the impact to the City. Participates in the development, implementation and administration of Accounting policies and procedures and establishes goals, objectives and priorities for area of responsibility.
- Manages, trains and develops staff by assigning work within the accounting function, resolving complex accounting issues and coordinating workflow to ensure timely completion of all accounting functions.
- Understands and manages use of financial software applications, maintains the chart of accounts, manages daily accounting processes, month-end and year-end close procedures ensuring reconciliations and substantiation of account balances are completed in a timely manner.
- Coordinates preparation of monthly, quarterly and annual financial statements and preparation of the CAFR, including scheduling of staff, communicating with City departments, obtaining statistical data, interfacing with internal and external auditors, and preparation of audit work papers and financial statements.
- Performs treasury functions such as maintaining cash controls, monitoring cash requirements, managing investments, and maintaining relationships with banking institutions.
- Prepares and files monthly, quarterly and annual reports with regulatory agencies, including but not limited to the IRS, State of Texas, Texas Comptroller.
- Assists with annual budget preparation, administration and monitoring .
Formal Education / Knowledge
Work requires broad knowledge of municipal government accounting. Knowledge is normally acquired through four years of college resulting in an Accounting Bachelor’s degree or equivalent.
Over five years of relevant progressive municipal government accounting of which at least 3 years are in a managerial capacity.
Certification and Other Requirements
Valid State of Texas Class C Drivers License
Advanced - Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
Advanced - Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
Advanced – Ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
Receives limited directions. The employee normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. The assignment may be reviewed upon completion. Performance is reviewed periodically.
Does research for documents, compiles data for computer entry, and/or enters or oversees data entry. Responsible for monitoring budget expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units).
Supervisory / Organizational Control
Work requires supervising and monitoring performance for a regular group of employees or a work unit including providing input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and re-aligning work as needed. A first line supervisor typically performs these functions.
Work is governed by broad instructions, objectives and policies. Requires the exercise of considerable initiative and independent analytical and evaluative judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of polices, standards, and precedents.
Interpersonal / Human Relations Skills
Discussion Occasional: 20% or less of work time.