The Prince William County Department of Finance is seeking qualified candidates for the position of Accounting Services Coordinator II in the Tax Administration Division. This position is responsible for preparing, reconciling, auditing and recording the receipt of County taxes, program fees, fines, and revenues; coordinating and overseeing the receipting of state and federal revenues; tracking revenues generally; and working on a variety of tasks such as handling returned checks; processing and reconciling electronic funds transfer payments, including credit card payments; disbursing and reconciling petty cash; placing stops on county checks and processing and reconciling payments received by the County's remittance processor. Prince William County is a growing, diverse and dynamic community located within easy commuting distance from anywhere in Northern Virginia. This is a full-time position, scheduled 37.5hrs a week.
Public sector experience maintaining complex financial or statical records. Experience using Excel. Experience auditing or reviewing cash receipts and preparing deposits.
ENTRY SALARY: $38,795.12/yr.
General Definition of Work, Typical tasks, Knowledge, Skills and Abilities:
GENERAL DEFINITION OF WORK:
Performs difficult technical work in the maintenance of complex financial records and in the coordination of related accounting services.
Work is performed under general supervision of Director or designee. Limited supervision may be exercised over subordinate personnel.
Coordinates and oversees the gathering, recording, compiling and issuing of information pertaining to department payables,
receivables or general ledgers;
Supervises and advises subordinate personnel on difficult or unusual assessment, bookkeeping or account problems;
Analyzes financial information and prepares reports for state and federal agencies;
Oversees and/or maintains agency financial records;
Coordinates taxpayer services counter operations;
Devises work plans to implement or accommodate new and changed clerical accounting methods;
Assists external auditors; assists in performing a variety of fiscal related assignments;
Provides technical assistance on accounts receivable or reimbursement procedures;
Performs specialized duties pertaining to accounts receivable systems;
Prepares adjusting journal entries and reconciliations;
Audits and reviews cash receipts;
Coordinates returned check process;
Inputs general ledger data in an on-line computer system;
Checks balances, prepares regular financial reports and statements and verifies financial data;
Balances, summarizes, and reports daily and periodic County-wide cashiering operations through cash sheets;
Reviews or calculates roll-back and deferred taxes related to roll-back and deferred tax programs;
Maintains records related to various assessment and tax programs;
Researches and assembles statistical, financial and accounting data;
Assists in compiling periodic revenue and expense analysis;
Provides technical information and assistance on financial matters;
Assists in formulating and implementing new financial systems;
Performs wire transfers of funds as required; prepares daily deposits of revenues for bank;
Processes and reconciles cash sheets for payments made by Discover Card;
Processes and reconciles uncollected checks (reverses payments and sets accounts back-up as unpaid);
Performs stop payments through on-line banking system;
Assists in the reconciliation of personal property and real estate payments made through the bank lock box;
Prepares cash sheet for tax payments that have been posted to the receivable systems;
Provides resolution for and reconciles un-posted payments;
Assists in the interviewing of applicants; provides employee orientation and job training;
Evaluates performance, recommends merit increases, promotions, and other personnel actions;
Reviews and approves payroll documents; supervises preparation of agency payroll;
Reviews time cards for accuracy and compliance with policies and procedures;
Researches payroll issues and interprets related policies and procedures;
Maintains and produces time and attendance reports;
Trains staff on time and attendance procedures.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of modern office methods, practices and equipment; general knowledge of business accounting, bookkeeping principles, practices and computer operations; general knowledge of laws, ordinances and regulations governing the work; ability to plan, assign, review and evaluate work of subordinates; skill in maintaining complex financial and statistical records and in accurately compiling related reports; ability to follow complex written and oral instructions; ability to establish and maintain effective working relationships with other County employees and the general public; ability to communicate effectively both orally and in writing; skill in the operation of standard office equipment.
Education and Experience:
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to an Associates degree in accounting or business administration, and 2-3 years experience at the Accounting Services Coordinator I level or similar level of technical experience and responsibility in maintaining complex financial or statistical records, and coordinating related accounting services, preferably in the public sector. 2-3 years supervisory experience if position is supervisory.
May be required to pass a criminal background check if work assignment involves cash accountability and/or financial responsibility (prior approval of the Human Resources Director is required).