Accounting Services Manager
City of Ann Arbor - Ann Arbor, MI

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Role Summary: Responsible for accurate, timely and relevant reporting, and for the overall operation of all Accounting Services Unit activities, including accounting, payroll, external audit and annual financial statement functions. Maintain and report the City’s financial position in an accurate and timely manner.

Essential Duties:
  • Responsible for leading the operations of accounting (including receivables, payables, bank/investment reconciliations and general/subsidiary ledger activities, trial balances, financial reports and balance sheets), payroll services, preparation and supervision of all external audit schedules and activities, and preparation of the annual financial statements
  • Responsible for ensuring successful external financial audit
  • Responsible for Grant consolidation, administration and reporting
  • Directly supervises and coordinates the activities of employees in the Accounting Unit, ensuring that generally accepted accounting principles (GAAP) are followed
  • Evaluates the performance of personnel in the Unit, recommends training requirements and has the duty of keeping the staff at the highest level of skill necessary to meet City needs and objectives
  • Creates and applies fiscal controls within the accounting area
  • Establishes and maintains financial objectives and policies
  • Responsible for all financial procedures and records, including maintenance of checking accounts and invoices
  • Development, analysis and interpretation of statistical and accounting information in order to appraise operating results in terms of performance against budget
  • Coordinates/prepares all State financial reports including tax related reports, annual disclosures, Local Unit Financial Report, grant reports and all EVIP filings
  • Coordinates/prepares all Federal financial reports including 941 tax returns, grant reports, arbitrage reporting and other information as necessary
  • Oversees the administration and internal controls over the city’s purchasing card program
  • Ensures expenditure and budget transfers are performed appropriately
  • Maintains communication with the executive management team, providing relevant fiscal information
  • Prepares certain quantitative reports for presentation to senior management, City Council, or others, as appropriate
  • Conducts periodic audits of accounts, and budget comparisons to actual
  • Responsible for oversight of Citywide accounting systems/sub-systems and ensures that accounting personnel within the Service Areas are accurately supporting the system
  • Advises management on desirable operational adjustments due to changes in the tax laws and concerning effects of economic changes upon operations
Related Work:
  • Supports ad hoc requests for financial analyses
  • Performs ad hoc financial analyses as assigned
  • Ensures City policy is carried out or complied with, and evaluates and implements computerized accounting systems
  • Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer services
Knowledge of: (position requirements at entry)
  • Managerial accounting principles, practices and procedures
  • Audit practices and procedures and financial management
  • Governmental accounting/auditing standards
  • Computerized financial, accounting and payroll systems
  • Various costing/budgeting/accounting approaches and philosophies
  • Financial analytical tools (i.e. NPV, IRR, etc.)
  • Federal, State and Local tax laws and guidelines
  • Contemporary principles and best practices of personnel management and supervision
  • Outstanding customer service principles and practices
  • Sound internal control procedures
  • Computers and software applications used in business (e.g. Microsoft Office, Excel, PowerPoint and Access)
  • Advanced mathematical and statistical analyses
Skills and Ability to: (position requirements at entry)
  • Properly utilize accounting and financial principles, practices and procedures
  • Accurately interpret and implement policies, procedures and regulations
  • Problem solve and demonstrate decision making and analytical capabilities
  • Effectively communicate through oral and written communication
  • Develop and maintain non-partisan, respectful and effective working relationships
  • Analyze complex accounting issues and develop alternative solutions
  • Provide comprehensive support to assure the successful and effective performance of the Accounting Unit staff
  • Design and implement effective internal controls
  • Listen effectively to understand the intended meaning of the message
  • Set appropriate priorities while coordinating multiple projects and meeting critical deadlines
  • Demonstrate excellent customer service techniques
  • Negotiate effective and appropriate solutions to difficult situations
  • Critically analyze operations, collaboratively design and institute improvements without disruption of existing operations and services
Training and Experience: (position requirements at entry)
  • Bachelor’s Degree from an accredited college or university with a major in Finance, Accounting, Economics or closely related field
  • Experience in Accounting and Financial Analysis or governmental auditing – at least 5 years of progressive experience
  • Relevant Master’s Degree is a plus
  • Experience supervising others – at least 2 years
  • Union environment experience a plus
Licensing Requirements: (position requirements at entry)
  • CPA License preferred

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