Performs a variety of routine and complex clerical, administrative, accounting and payroll work in keeping official pay records for the Police Department and providing support to the Office of Management and Budget, Staff Services Division, the Criminal Investigation Division, Patrol Division, and Supporting Staff at budget time or as needed.
Acts as Police Department liaison with Finance and Human Resources involving departmental pay/time matters.
Records time by transferring information from Weekly Attendance Reports to Master Time book and then enters information in AS400 SYSTEM for calculation of departmental payroll.
Verifies payroll register and prepares bi-weekly salary expenditures report to include computation of all overtime for internal use within the Police Department and for billing outside agencies as well.
Trains backup person in payroll procedures and AS400 functions.
Maintains data on department full-time and part-time employees to include changes in name and addresses, salary changes, vacation and sick leave records.
Prepares and updates department personnel records and related personnel forms within the Police Department and communicates information to Human Resources as necessary.
Sets up classes and trains department supervisors in proper recording of weekly attendance andreinforces department/city time policies, utilizing KEEPR manual and departmental general orders.
Assists Police Finance Manager in preparation of base salary budget and provides all other related salary computations (longevity, assignment pay, incentive pay, etc.) to various divisions of the Police Department.
Acts as custodian of departmental documents for pay records, time cards, overtime cards and salary related paperwork, for Civil Service employees as well as civilians.
Prepares department documentation for all new employees on time/leave and provides information during orientation within the Police Department.
Composes, types and edits a variety of correspondence, reports, memoranda and other material requiring judgment as to content, accuracy and completeness.
Establishes and maintains filing systems, control records and indexes and searches various files for detailed information (mostly salary and payroll related).
Responsible for daily operation and maintenance of mailing system to include U.S. Postal Service inspections and requisitioning of funds for operation of said system.
Provides information to Employee Relations/Training Coordinator with workers compensation requests in reference to attendance/time/leave for Police Department personnel.
Perform other duties as assigned.
Required Minimum Qualifications:
High School diploma or equivalent; and,
Two (2) years of experience in general office management; or
Any equivalent combination of education and experience.
Ability to type 40 WPM.
Must pass complete background investigation and polygraph examination.
TOOLS AND EQUIPMENT USED
Requires frequent use of personal computer, including word processing, database and spreadsheet programs; calculator, telephone, mail system; copy machine and fax machine.