This recruitment will be used to fill two vacancies - one in Transportation and one in Accounts Payable. Additionally, a Citywide list will be created to fill possible future vacancies. |
The Transportation assignment duties include: assisting in procurement of materials and services using petty cash, purchase orders, master agreements and procurement card methods; processing and verifying invoices for payment, gathering and verifying supporting documentation; issuing limited purchase orders; entering purchasing requisitions; requesting quotations from vendors; monitoring service and material contracts; reconciling monthly vendor statements; reconciling procurement card statements; resolving account discrepancies with vendors; acting as petty cash custodian; performing data entry in Access and QuickBooks; training volunteers on support duties; and researching payment information.
The Accounts Payable assignment duties include: processing invoices in a timely manner, ensuring proper approval or existence of purchase order, reviewing coding provided for consistency and reasonableness, and contacting vendors to discuss discrepancies/clarifying invoices/changing billing address/information. The ideal candidate will have 3+ years of experience with high volume Accounts Payable, AMS Advantage experience, Accounts Payable experience in other Enterprise Resource Planning (ERP) systems, a working knowledge of general ledger accounting to provide consistent application of Chart of Accounts and accounting guidelines such that expenses, assets and liabilities are properly recorded timely in accordance with City policy and procedures, self-motivated, productive, detail-oriented, flexible, and an efficient team player, as well as strong verbal and written communication skills, and superior customer service skills.
An Accounting Specialist II performs advanced journey-level technical accounts maintenance and paraprofessional work for a major accounting section (i.e., Accounts Payable, Revenues/Receipts, Payroll, or Cost/Property) or division. An employee of this class must be thoroughly familiar with accounts maintenance practices associated with their functional area, as well as be familiar with accounting concepts and principles, have the ability to explain and interpret information, and work independently. An Accounting Specialist II routinely handles unusual problems/situations, and regularly exercises independent judgment when making decisions regarding matters related to their area of assignment. Technical-level activities may include: account reconciliation; balancing payroll, accounts payable, accounts receivable, deposit, and sales tax accounts; journal voucher preparation; invoice initiation; property classification; assistance with financial statement preparation; worksheet preparation; researching and interpreting source documents to resolve account discrepancies and/or other accounts related problems; and working with other City departments implementing new software to ensure reporting needs are met. Paraprofessional tasks typically include: acting in a lead capacity, providing training for subordinate staff, or functionally supervising subordinate personnel working on special projects. This class may also give input to supervisory personnel regarding subordinate performance for evaluation purposes and performs related duties as required.
This class is distinguished from the Accounting Specialist I by the responsibility for lead work and/or the broader scope of paraprofessional assignments performed. An employee of this class is supervised by professional-level accounting staff through reports, conferences, and meetings. This class is FLSA nonexempt.
Qualifications & Requirements:
Minimum Qualification(s) Required. Any combination of training, education, or experience equivalent to graduation from an accredited college or university with an Associate's Degree in Accounting, Finance, or closely related field. A minimum of three years full-time journey-level clerical accounting experience .
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