Accounting Specialist
Navis, LLC - Oakland, CA

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Prepares and sends services and expense invoices in Openair.
  • Coordinates customer requests for invoice copies as requested.
  • Prepares and sends monthly statements to customers
  • Posts incoming payments into accounting system.
  • Monitors payment of delinquent accounts; proactively communicates with clients to request payment and resolve disputed invoices.
  • Researches and reconciles customer claims of invoice payment and/or discrepancies.
  • Oversees maintenance of accounts receivable files and records.
  • Reconciles accounts receivable; prepares and distributes collections and aging reports.
  • Processes credits; makes necessary adjustments to customer balances.
  • Communicates status of account problems on a regular basis.
  • Recommends collection strategies and/or efforts.
  • Maintains client files and database.
  • Reviews vouchers and researches discrepancies.
  • Posts vouchers into accounting system.
  • Prepares checks for payment of vouchers.
  • Prepares 1099’s for year end reporting
  • Vendor setup
  • Maintains voucher files.
  • Assists with related special projects as required.
  • Requirements:
    • Minimum Associate's degree (A. A.) or equivalent, three years related experience, or equivalent combination of education and experience.
    • Proficient in Microsoft Office.
    • Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
    • Commitment to excellence and high standards.
    • Excellent written and verbal communication skills.
    • Acute attention to detail.
    • Ability to prepare reports and business correspondence.
    • Ability to understand and follow written and verbal instructions
    • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
    • Ability to work independently and as a member of various teams and committees.
    To Apply: Qualified candidates should send their resume to . Please indicate the job title for which you are applying. This is a full-time position. We offer a competitive compensation and benefits package. Navis is an EOE employer.