Accounting Specialist
The Community Builders - Chicago, IL

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The Community Builders, Inc. is the largest nonprofit urban housing developer in the United States. Our mission is to build strong communities where people of all incomes can achieve their fullest potential. We do this by developing, financing, and operating high quality affordable mixed-income housing, by coordinating access to support services, and by planning and implementing other community and economic initiatives critical to the communities we serve. Every employee who works for The Community Builders understands what it means to make a significant difference in the lives of others. Due to anticipated growth and ongoing needs, we are searching for an Accounting Specialist to join our Chicago, IL team.

Position Description:
The Accounting Specialist will have responsibility for day-to-day bookkeeping transactions/processing to ensure the timely and accurate input of necessary information.

Essential Functions:
ACCOUNTS RECEIVABLE
  • Accurate and timely data entry of all account receivable transactions, including: move-ins/outs, rent receipts, security deposit checks, verify and mail interest checks, subsidy receipts, input of approved rent increases, input, rent changes, input tenant charges
  • Prepare bank deposits as appropriate and necessary. Keep cash monitor up-to-date
  • Preparation and mailing of monthly HUD Tracs and voucher
ACCOUNTS PAYABLE
  • Code and enter all invoices on MRI at site. Copy and mail to TCB central office in a timely manner
  • Weekly run open items report so invoices can be selected for payment
  • Maintain vendor files, certificates of insurance
  • Review General Ledger each month for necessary corrections
PAYROLL
  • Collect time sheets from each department weekly. Time must be logged on call-in sheet and faxed to Boston central office. Originals are copied; send original to central office and copy is filed
  • Maintain personnel files including vacation time and sick time
  • Set up new employee start-up packages and files
  • Maintain payroll supplies: forms
SPECIAL TASKS
  • Maintain petty cash fund for property
  • Process Reserve for Replacement Package to HUD/MHFA for reimbursement
  • Process Bad Debt write-off
  • Active role in computer maintenance: backup
Knowledge, Skills and Abilities:
  • Excellence in Microsoft Office programs (Word, Excel, Project, PowerPoint, etc.)
  • Knowledge of MRI and Adobe Acrobat Standard a plus
  • Excellent communication skills, both oral and written
  • Communicate effectively with people from diverse backgrounds
  • Strong attention to detail, demonstrated ability to organize and prioritize tasks in order to meet deadlines
  • Willingness to respond and adapt to changing technology is required
  • Relate professionally with vendors, residents, and co-workers
  • Flexible to change work plans
  • Maintain a professional personal appearance

The Community Builders - 18 months ago - save job
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