The primary purpose of the position is to assist in the financial monitoring and managing of account activity within the department. This position also assists with the day to day financial transactions that takes place across a variety of funding sources. Key responsibilities include: MONITORING ACCOUNTS Compile and summarize financial data for budget analysis and forecasting; assist with preparation of financial reports for all projects. Maintain ledgers and files for state appropriated, foundation, and/or research accounts. Responsible for monitoring projects, including the tracking of expenditures, deposits, and other financial activity. Also includes assisting in the tracking of special allocations. Answer inquiries and/or questions relating to accounts. Verify accuracy of each project using the Wolfpack Reporting System. Prepare online journal vouchers and Interdepartmental Transfers (i.e. IDT, IDF, IDS). Initiate and obtain agency/university prior approval through the PAR system when required for the following actions on ledger 5 projects: rebudgeting, equipment acquisition, travel, no-cost extensions, pre-award account numbers, and pre-award costs. Ensure that the above justifications are adequate on technical aspects of the project and its reasonableness of cost. Verify the expenditures for availability of funds, required prior approvals, proper receipts, and in accordance with any other agency guidelines. Encumber travel, salaries, tuition, and other costs to ensure funding is available when needed. Prepare budget projections for PIs when requested. Review monthly reports identifying over expenditures in major areas such as: travel, tuition, equipment, and paying special attention to overhead. Initiate appropriate action to resolve. Monitor WRS balances across projects. PROJECT CLOSEOUTS Assist with the closeout process for the departmental accounts. Ensure departmental policies and procedures are followed. Communicate various information relating to the project close with faculty, staff, students, and outside entities regarding the closeout process and deadlines. This position helps to ensure all deadlines are met and that all budgets are appropriately spent and balanced. TRAVEL PROCESSING Serve as a departmental contact for departmental travel processes. Process departmental travel reimbursement requests for employees and visitors. Ensure the appropriate documentation/receipts are attached and authorizations have been secured from the travelerâ??s supervisor or the Department Head in accordance with University /Departmental policies and procedures. Review pre-travel authorizations/reimbursements and obtain additional information if necessary to include with travel reimbursement requests. Monitor reimbursement requests for payment as requested. SMALL PURCHASE PROCESSING (I.E. INVOICES, EMPLOYEE REIMBURSEMENTS) Process vendor invoices and employee reimbursements for payments within 3 days of receipt. Ensure appropriate receipts are attached; project and account codes are correct; and the appropriate authorizations are secured in accordance with University / Departmental policies and procedures. Monitor vouchers in the Financial System for college / university level approval. Forward paperwork to the appropriate offices and monitor payments to vendor/employee. Review College/University inquiry reports (ex. Late Invoice Report / Duplicate Invoice Report) and provide written justifications and/or supporting documentation. This may involve further investigation and verbal communication with the appropriate individuals, as well. Maintain files for invoices, packing slips and purchase orders. RECONCILIATION OF ACCOUNTS & PAYROLL Reconcile accounts according to departmental and university policies and procedures. Reconcile and verify all monthly and biweekly payroll transactions and reports
Extensive financial knowledge with experience working in a large complex organization. Must be highly skilled and experienced in PeopleSoft Financials or similar product, Word and Excel. Thorough knowledge of accounting principles and practices including knowledge of budgetary planning, developing and control; understanding of audit requirements and a thorough knowledge of government accounting methods and procedures, financial practices, federal circulars, governmental accounting standards board (GASB), fund accounting, budgeting, and state and university policies and regulations. Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors; ability to make changes in the accounting system and procedures; ability to establish effective working relationships with business and program personnel. Must be knowledgeable of process and procedures, as well as experienced in the closeout process for a variety of funding sources. Excellent written and verbal communication skills. Must have excellent organizational and problem solving skills. Must be able to work independently and be able to multi-task.
American Recovery & Reinvestment Act Funded:
University of North Carolina - 9 months ago