Accounting Supervisor
Walla Walla Community College - Walla Walla, WA

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Walla Walla Community College (WWCC) is seeking applicants to fulfill the full-time exempt role of Accounting Supervisor on the Walla Walla campus.

Walla Walla Community College was recognized by the Aspen Institute as the top community college in the United States for 2013.

Walla Walla Community College is a comprehensive institution providing professional-technical, transfer, transitional studies, and extended learning programs at the postsecondary level. Most programs are located on the 110-acre Walla Walla campus site, which was established in 1974. Programs are also offered at the Clarkston Center in Clarkston, Washington; at Department of Corrections Facilities in Walla Walla and Connell, Washington; and at other off-campus locations. Over 12,679 students enroll annually. Full-time equivalent enrollment in 2011-2012 was more than 5,236 full-time equivalent students.

General Description:
Reporting to the Director of Budget and Finance, the Accounting Supervisor oversees the college’s daily accounting transactions and supervises accounts payable, accounts receivable, cashiering and information center staff and operations.

Essential Functions:
· Supervise accounts payable, accounts receivable, cashiering and information center staff ensuring adequate staffing levels and accurate and timely processing of transactions.
· Develop individual training plans and conduct training for assigned staff to increase skill level in college financial systems and other applications such as EXCEL.
· Assign and schedule work, conduct annual performance evaluations and recommend disciplinary action.
· Assist the Director with special projects as needed.

· Manage the audit and review of daily cashiering, accounts receivable, accounts payable, and other batches; identify errors and direct staff in making necessary corrections. Prepare general accounting entries (GAT) as needed.
· Review process and procedures, make recommendations for improvement and coordinate with Director to assure compliance with GAAP.
· Provide leadership, guidance and direction to campus on financial procedures and accounting transactions; identify needs and recommend improved transaction processing procedures.
· Manage special projects as assigned or identified during the account review and reconciliation process.
· Oversee or prepare timely and accurate monthly or quarterly reconciliation of designated general ledger accounts and sub ledgers.
· Manage positive pay data administration, dormant checks and stop payments processing, oversee WEB credit card administration and reconciliation, and electronic funds transfers.
· Oversee the distribution and retention of daily, monthly and annual reports and transaction source documentation; develop and recommend procedures for records management and provide training and direction to staff supervised by this position on maintenance of approved processes.
· Oversee preparation of annual 1099 returns and reports and guide staff on interpretation and compliance with related regulations.
· Participate in annual risk assessment audit.
· Assist the Director with audit requests.
· Oversee completion of all delegated tasks relating to areas of supervision that are required to complete year end closing; including appropriate cut off procedures, reconciliation of all sub ledgers and related accounts.

· Identify potential grant sources and participate in securing external funding to meet academic education needs.
· Provide administrative support and follow up on projects undertaken by the Vice President of Instruction, (CIO) as directed.
· Assist in the development and implementation of marketing plans for academic educational programs under direct supervision.

Competencies & Requirements:

· Promote effective working relationships with assigned divisions and other college departments.
· Ability to develop and maintain a collaborative team environment.
  • Excellent oral and written communication skills with the ability to communicate with both financial and non-financial constituents.
  • Excellent analytical and critical thinking skills.
  • Proven ability to produce work with a high level of attention to detail and accuracy, in an organized manner and within appropriate deadlines.
  • Excellent interpersonal and collaborative skills and ability to contribute to and work within a team in support of the college’s mission and goals.
  • Proven ability to analyze accounting workflow procedures and develop and implement improvements to ensure accuracy and efficiency as applicable.
  • Ability to exhibit a high level of dedication and enthusiasm and to positively handle the stress of a fast-paced work environment.
  • Strong working knowledge of financial internal controls practices and investigation procedures.
  • Understand, prepare, reconcile and analyze accounting entries and financial reports.
  • Proven ability to review accounting entries and documentation for accuracy.
  • Demonstrate excellent customer service skills.
· Bachelor’s Degree in Accounting, Business Administration or related field and at least three years supervisory experience in financial services required. Equivalent education/experience may substitute at the discretion of the College.
· Demonstrated ability to effectively lead, supervise and train accounting and cashiering staff required.
· Demonstrated ability to analyze accounting workflow procedures, and develop and implement improvements required.
· Strong oral and written communication skills required.
· Experience with State of Washington Community and Technical College Financial Management System in a supervisory role desired.
· Certified Public Accountant (CPA) desired.

Conditions/Terms of Employment:

Conditions/Terms of Employment
This full-time professional position is exempt from the provisions of the Fair Labor Standards Act. In accordance with the provisions of the Federal Immigration Reform and Control Act of 1986, Walla Walla Community College hires only United States citizens and aliens authorized to work in the United States. Persons hired must be able to provide acceptable documentation of lawful authorization to work in the United States within three (3) days of employment and official college transcripts.

Annual compensation is $56,000 - $61,000. The college has an excellent benefit program including medical, dental, life, and long-term disability insurance; paid sick leave; and retirement plan. All administrative exempt staff at Walla Walla Community College set aside 1% of their gross salary every pay period for a Voluntary Employee Benefit Association (VEBA) pre-retirement medical expense account that is used to reimburse the exempt employee for out of pocket medical expenses. All exempt employees are required to participate in this program.

Required Application Materials:

Required Application Materials
This position will remain open until filled with the first screening of applications on July 25, 2013. To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

· Online application.
· Cover letter detailing how you meet the qualifications and competencies for this position
· Comprehensive resume
· List names, addresses, and telephone numbers of three professional references

NOTE: All of the above are required to ensure your consideration for this position.

WWCC also reserves the right to not fill this position, reject all applicants, reopen the position or make a direct appointment. Applications received during this recruitment may be used to fill future vacancies at the College's discretion.

If you have difficulty logging into your account, attaching documents, submitting your application, etc., please call NEOGOV customer service at 1-877-204-4442.

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