Accounting Technician
City of Rochester, MN - Rochester, MN

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Finance Department

Nature of Work:
The Accounting Technician performs a variety of technical and clerical accounting duties in the preparation, maintenance and processing of accounting records and financial transactions including accounts payable, accounts receivable, cost accounting, payroll functions, fixed assets, bank deposit preparation, and revenue collection.

Work involves responsibility for a moderately complex set of tasks which require exercise of individual judgment using knowledge of generally accepted accounting principles and a thorough understanding of the policies and procedures of the Finance Department and city organization.

Work is performed under the general supervision of the Principal Financial Analyst or Assistant Finance Director.

  • A. Accounting Records Maintenance
1. Maintain the necessary accounting records to support processed transactions related to area of assignment.
2. Perform reconciliations of records of assigned function; verify accounting entries in order to determine accuracy of each account or record; determine the general ledger and subsidiary accounts affected and accounting entries to be made.
3. Process, code, enter and verify numerical or financial data related to area of assignment.
4. Verify the accuracy and completeness of existing accounting data.
5. Prepare necessary journal entries to record financial transactions of the city
6. Analyze and update capital asset records; prepare capital project work in process schedules and prepare entries to capital asset ledger.
7. Assist in the maintenance of records including debt management, property taxes, sales tax, grants, inventories, capital asset management, purchase orders, encumbrances, budget, and others.

  • B. Accounts Payable / Accounts Receivable
1. Determine the appropriate sales tax implications on various purchases and receipts.
2. Review claims and vouchers for appropriateness, documentation and accuracy.
3. Verify budget coding and departmental approval.
4. Approve for payment.
5. Review cash receipts and daily cash summaries for appropriate coding and reconcile to daily deposit receipt; monitor cash over/short.
6. Review and monitor accounts receivable for appropriate accounting codes and corrections and make necessary corrections, as required.

  • C. Payroll Functions
1. Review employee time entry for completeness and submit final approval for processing.
2. Review and process Worker's Compensation Insurance wage payments.
3. Assist with the review and correction of department payroll entries including time and pay entries; retro pay calculations; changes to employee information, compensation and benefit enrollment prior to processing final approval for payment.
4. Process bi-weekly payroll system payments and submit ACH direct deposit file.
5. Reconcile payroll system generated vouchers and reports or invoices and process check payments and wire transfers.
6. Prepare monthly, quarterly, and annual payroll reports and file required pension, deferred compensation, and employment tax reports.
7. Reconcile various deduction and benefit reports.

  • D. Capital Project Financial Review
1. Analyze various capital projects for proper funding and expenditures, and process the necessary journal entries.
2. Review agreements/contracts between various developers for financial implications related to the organization.
3. Reconcile assessment data related to the various capital improvement projects.
4. Monitor various sources of funding for capital projects, including Federal, State, and local grants and private funding from local organizations.

  • E. Financial Reporting
1. Provide technical support to assigned supervisory personnel; research and compile technical information related to area of assignment.
2. Analyze construction project costs and determine the appropriate funding; review accuracy of project expenditures.
3. Prepare technical reports and related information for department managers.
4. Assist outside auditors; answer questions; provide documentation.
5. Respond to questions and concerns from departments and the public regarding area of assignment; correct problems in documents as necessary; explain processes and procedures to city employees, the public and vendors.
6. Prepare technical reports and documentation related to area of assignment; compile and prepare reports based on state and federal requirements.

F. Perform other related duties as assigned


Bachelor's degree in accounting or a related field.

Special Requirement

Proficiency with personal computer, MS Excel, other MS Office applications and accounting/payroll software packages.

Licenses and/or Certifications

Valid Driver's License

Desirable Qualifications

Two (2) years of full-time progressively responsible clerical and technical accounting experience


Knowledge of accounting theory, principles, and practices and its application to various accounting transactions and problems related to public accounting; debit and credit concepts as they apply to accounting principles and techniques; cost accounting concepts; the information available in various phases of accounting system, account relationships, and established techniques for compiling and verifying accounting data.

Ability to apply and adapt established guidelines and methods to varied accounting transactions; classify accounting transactions, maintain and reconcile accounts, close accounts and prepare reports and statements; perform arithmetic computations accurately and quickly; communicate effectively verbally and in writing; multitask and prioritize work; work under pressure and/or frequent interruptions; analyze and evaluate accounting problems; work cooperatively with other staff to achieve goals of department.

Strong skill in analytical and critical thinking.

Skill in entering data or information into a personal computer or other keyboard device to utilize word processing and electronic spreadsheet software

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

While performing the duties of this job, the employee is frequently required to sit and talk or hear.

The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

The noise level in the work environment is usually moderately quiet.

REVISED 11/1994
REVISED 03/1998
REVISED 04/2008
REVISED 02/2012