Eastwood Construction, LLC is looking for an Accounts Payable Administrator in our corporate office in Charlotte, NC Desired candidates should have a college degree and 1 to 3 years of related business experience.
This position is responsible for:
timely payment of invoices, vouchers, check requests and purchase orders, as well as facilitating internal approval and coding, within defined controls, in accordance with company policies and procedures.
disbursement of company funds within strict accordance to company accounting procedures.
responsible for administering records, payments and/or entries that are to remain confidential to all unauthorized persons or company personnel.
must develop and maintain all vendor files including but not limited to the tracking of insurance certificates.
provide general office support.
The Accounts Payable Administrator must:
Demonstrate a thorough working proficiency in use of office equipment
have excellent communication skills and be capable of effective interaction with subcontractors, suppliers, customers, inner company personnel, land developers, and other associates of Eastwood Homes
Demonstrate a complete working knowledge Windows OFFICE as well as account payable, job-cost and general ledger software;
Demonstrate the ability to manage tight deadlines, promptly address changes without disrupting schedules, and managing high volumes of work with minimal direct supervision;
Maintain a clean and organized work environment.
DUTIES AND RESPONSIBILITIES
Facilitate and control the receipt, approval and coding of all incoming invoices.
Input into AP system invoices, check requests and contra-deducts only after each has been properly processed (i.e. Appropriate approval, coding, Purchase Order, Date Stamp, bid check, original copies, etc.).
Maintain appropriate controls in order to cross check all information prior to releasing reports and check disbursement.
Generate and maintain two central files for each vendor: File 1 -- Vendor identification, tax records, agreements, pricing, correspondence, quality take-offs; File 2 – Invoice and check records.
Track all vendor insurance certificates in accordance with Company policy.
Maintain, log and track an active “problem” file for aged and/or disputed invoices.
Batch all disbursements in accordance with company policies and procedures.
Maintain vehicle, equipment and tool logs, as assigned.
Control and secure check stock and printed checks.
Develop and maintain current, neat and organized AP filing on a timely basis.
Provide general office support as required.
WORKING CONDITIONS • Work Week: Monday through Friday, Saturdays if workload requires. • Minimum working hours: 8:30 a.m. to 5:00 p.m. • Lifting: Minor lifting may be required on a weekly basis (Weight may reach 50 pounds) • Transportation: Dependable transportation required administering permits.