Accounts Payable Clerk
Aspire Public Schools - Oakland, CA

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The Accounts Payable Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records and invoices.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Facilitate the process of receiving pending accounts to be paid
• Review payable accounts to ensure that information is properly recorded and the records contain appropriate authorization for payment
• Maintain proper back-up files for research and reference
• Record administrative and office expenses
• Produce accounts payable reports (i.e. aging) and prepare reports and summaries for supervisors and managers
• Monitor accounts to ensure that payments are up to date
• Total, balance, and reconcile accounts
• Code documents according to company procedures
• Review invoices and statements to ensure that all information appearing on them is accurate and complete
• Check figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded
• Correct and note errors for accountants
• Multi-task and work under time constraints
• Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Performs other related duties as required and assigned.

1) Required knowledge, skills & abilities
• Understanding of accounting practices and principles
• Discretion and trustworthiness due to frequent contact with confidential material
• Excellent communication skills

2) Minimum educational level:
• High school diploma or G.E.D. equivalent

3) Experience required:
• 2+ years accounts payable experience and/or payroll experience
• Experience with automated accounting systems
• Experience in a related job and working in an office environment
• Proficiency with Microsoft Suite (i.e. Word, Excel, Outlook)

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