Accounts Payable Clerk
CSM Corporate - Minneapolis, MN

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POSITION PURPOSE

This position is responsible for assisting in processing invoices, compiling and maintaining payable records, and is an integral part of the accounts payable group. A high level of accuracy and attention to detail is critical due to the volume of invoices processed. The Accounts Payable group is responsible for payables related to all business lines including: Lodging, Residential, Commercial and Corporate. The overall goal of the group is to process payments accurately and timely, while striving for high internal and external customer satisfaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Clerical Functions: Complies with identified standards for the organization and retention of accounts payable and other accounting records maintained by the accounts payable department. This includes both physical and electronic file maintenance. Also could include: faxing documents to vendors, opening/routing mail, pulling documentation for audits and escrow reimbursement, and capturing real estate tax data. Position also assists with other accounting or research projects as assigned.

2. Invoice Processing: Daily recurring responsibilities could include: data entry, importing or exporting data files to/from source systems, scanning and indexing documents, and correcting invoice errors prior to payment.

3. Payable Activities: Payables activities could include: maintenance of vendors and new vendor setup, daily accounts payable batch posting, processing residential utilities, processing the weekly check run, distributing and routing checks for signatures, processing voids, assisting with monthly and annual closing of accounts payable, and making outbound vendor calls to request invoices, W-9s, certificates of insurance, etc.

4. Customer Service: Maintain relationship with all staff and vendors to address their information needs.
Complete all tasks and projects as requested by internal management or as needed to meet external reporting requirements. Communicate with co-workers, vendors and all others in a courteous and professional manner. This could include correspondence via: e-mail, phone, facsimile or in person.

5. Operational Efficiency: Application of current/previous knowledge to evaluate established controls and standardized procedures and to effectively problem solve. Make recommendations to management for improvements and alternatives to improve efficiencies within department. Maintain current documentation of policies and procedures pertinent to position.

6. Self/Workload Management: Responsible for effective self/workload management and professional development. Demonstrates clear written and verbal communication skills. Promotes collaboration and a positive, professional work environment. Attends all daily, weekly and/or monthly department/company meetings to ensure proper communication/planning occurs. Adheres to all CSM Standard Operating Procedures.

Requirements
REQUIRED SKILLS AND EXPERIENCE

Education: High School Diploma or GED required and 1-2 years of Accounts Payable or related experience.

Experience/Knowledge/Skills/Abilities: Requires aptitude for numbers; prefer prior accounting experience but not required. Must have computer proficiency using Microsoft Word, Excel and Outlook. Ten key skills required. Prefer knowledge of current software applications used by the CSM PC network including Sage 300 Construction and Real Estate (Timberline) accounting software.

CSM Corporation - 20 months ago - save job - block
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