NOTE: This job description covers multiple jobs with similar functions.
Processes accounts payable invoices from receipt to payment via an automated system. Responds to inquiries regarding vendor accounts. Provides assistance to all divisions and corporate staff concerning automated accounts payable.
Internal Control Responsibilities:
Support Internal Control process which includes understanding, communicating, complying with defined internal controls as well as suggesting and making modifications to the policies, procedures and controls to better match the business.
Communicate upward problems in operations, noncompliance with the code of conduct, or other policy violations or illegal actions.
This position applies acquired knowledge of the automated systems and accounts payable to resolve simple to complex problems. Position is responsible for ensuring timely payments to avoid finance charges and to take advantage of purchase discounts. Errors can result in duplicate or incorrect payments. The automated system can detect some duplications, but not all, and reviews of checks by others minimize incorrect payments.
1. Process large volumes of A/P invoices for approval, general ledger coding, input and payment.
2. Research discrepancies and implement solutions related to vendor accounts;
3. Compare vendor terms with activity periodically to ensure the most cost and time effective methods and timing of payments are being used;
4. Provide assistance concerning invoices and payments to other divisions, subsidiaries, and related companies as needed.
1. Perform special projects as assigned.
2. Maintain filing within the department.
High School diploma or GED.
Basic accounting courses and one-two years prior accounts payable experience.
Experience working in a medium to large corporation with exposure to a highly-matrixed organization.
Prior experience with ERP systems such as Oracle.
Working knowledge of Microsoft Excel and Word software.
Competency with 10-key, computer printer.
Tactfulness for dealing with vendors and other company employees.
Basic mathematical skills.
Physical Activities Required to Perform Essential Functions:
Ability to: lift and carry up to 20 pounds occasionally and/or up to 10 pounds frequently; sit for extended periods of time, up to 6-8 hours per day; write by hand and/or keyboard for extended periods of time, up to 6-8 hours per day; assemble papers, staple, file and photo copy; apply sufficient force to open and close file drawers. Ability to communicate both by phone and in person. Visual acuity needed for close detail work, preparing and analyzing data figures, and computer use.
This position involves no supervisory responsibilities.
Personal contact within the company is required for invoice and check approval. Internal contacts consist of communicating with other divisions and departments for A/P coordination and system maintenance. Outside contacts consist of communicating with vendors concerning past due invoices.
General office environment in non-natural light setting. Time pressures at times for month-end and year-end processing, meeting deadlines and short notice requests.
PLEASE NOTE: The above statements are designed to outline the functions and position requirements of this job. It does not identify all tasks that may be expected, nor address the performance standards that must be maintained.
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