1203- FAC Finance And Admin
Support Staff Full-Time Regular
If temporary, indicate duration
Hours Per Week
Finance / Accounting
Advertised Summary Job Description
Analyze, code, and process Columbia University Facilities invoices, check requests, tenant reimbursements, and travel expense reports on line, using the University's central systems (currently A/P CAR, FFE, WebPur, and DataWarehouse) as well as CU Facilities systems (currently MP2,FMS & Skire capital project systems, utility tracking systems). Review each invoice and perform quality check, including verification that it has not been previously billed, that totals are accurate, sales tax has not been charged, etc.. Verify that material costs, percentages of overhead charged, various hourly labor rates, etc. match approved rates via the vendor information database. Reconcile vendor P-Card payments using V-Pay and Works System. Perform research, including checking for duplicate payments, review of processed invoices to validate subcode, etc. and carry out other analyses and reconciliations as directed. Liaison with vendors, managers and central Procurement to resolve any processing issues. Process water meter invoices, maintain database, and run reports for consumption accuracy. Process electronic Con Edison monthly billing. Analyze and maintain computerized files for Con Edison and Telecommunications accounts. Process fuel and steam billing and maintain related databases. Process quarterly and semiannual real estate tax payments. Process requisitions and purchase orders, interdepartmental invoices, and journal entries. File invoices and perform other accounts payable clerical duties as assigned.
Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant
High School diploma and two years of related experience required. Strong mathematical and analytical skills as well as attention to detail necessary. Must have communications skills sufficient to work effectively with managers, vendors, and other University personnel. Computer literacy, including word processing and spreadsheet software as well as proficiency in learning and using other applications required.
Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant
ONLINE SIGN-UPS: If you are a regular Columbia University employee and a member of the bargaining unit for this position, and you are applying within the sign-up period, you can now sign up online. Please click on the "APPLY FOR THIS POSTING" link at the top or bottom of this page to apply for and sign up for this position. The remaining sign-up period for this position ends, Thursday, 2/14/2013 at 11:59pm.
Special Indications This position works with:
HIPAA Compliance training required
Participation in Medical Surveillance required
What type of posting? Is this a waiver request?
Requisition Open Date
Requisition Close Date
Open Until Filled
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is committed to the hiring of qualified local residents.
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