Responsible for all activities necessary to process check requests and remit payments in a timely manner to vendors and firm personnel (1500+ checks per month), ensure compliance with the firm’s payment policy and taxing authorities, and record transactions timely and accurately.
PRINCIPAL DUTIES AND RESPONSIBILITIES*
Performs all the functions necessary to process check requests and pay vendors according to firm policy and accounts payable procedures. Applies good accounting principles and uses proper internal controls procedures and good judgment to ensure the following:
check requests are authorized and within the approved limits
expenses are charged to the correct accounts
discounts are captured
checks are mailed promptly
department filing is maintained in a timely manner
the correct sales and use tax is applied and paid timely
the necessary data is booked in time for the month-end and year-end close
the vendor file is accurate for 1099 reporting and check mailing
checks are secure and properly accounted for
the accounts payable sub-ledger agrees with the general ledger
responses are handled promptly
information is kept confidential
Uses good judgment when dealing with exceptions to the firm’s payment policy and informs Accounts Payable Manager of gray areas in the policy (e.g. do not delay a payment that would cause a member of the firm or the firm to suffer a hardship).
Maintains accounts payable files in a timely and organized manner.
Keeps abreast of trends in accounts payable and changes in the sales tax requirements for various states by reading monthly publications and attending seminars.
Reviews the accounts payable procedures and policy manual to ensure compliance with company policy.
Keeps abreast of the duties of the other members of the Accounts Payable department to remain a functional backup.
Identifies problems and proposes solutions.
Participates in special projects and performs other duties as assigned.
Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a "can do" attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.
Demonstrated ability to learn and apply WilmerHale accounts payable policies, procedures, and systems.
Demonstrated ability to use WilmerHale accounting systems, spreadsheet, and database software effectively with WCPHD training.
Accurate record keeping.
Ability to key at 80 net keystrokes per minute (NKPM) with 90% accuracy.
Ability to use 10-key adding machine by touch with speed and accuracy.
Good oral communication skills to effectively communicate with others both inside and outside WCP.
Good business math skills.
Accuracy and attention to detail.
MinimumHigh school diploma. Associates degree preferred. Coursework in bookkeeping or accounting desirable.
1-3 years experience with an automated accounting system in a high-activity and demanding environment, law firm preferred.